Facilities Assistant - Commercial Properties (UK Travel)

BTG Eddisons; Milton Keynes; On-site; GBP 26,000 - 34,000; Full time

Job summary

BTG Eddissons is seeking a Facilities Management assistant to help deliver services across commercial properties. You will support day-to-day property management, maintain high service standards, and assist with contractor coordination.

The role requires at least one year in a commercial FM environment, good knowledge of health and safety, strong organisation, and the ability to build relationships with tenants, clients and suppliers. UK-wide travel will be necessary.

Qualifications

• Minimum of one year's experience within a commercial facilities management environment.
• Understanding of facilities management principles and best practices.
• Good knowledge of health and safety legislation and compliance requirements.
• Strong organisational and administrative skills.
• Excellent written and verbal communication skills.
• Ability to build and maintain professional relationships with tenants, clients and contractors.
• Ability to work independently and manage competing priorities.
• Proficient in Microsoft Office applications.

Responsibilities

• Assist in overseeing the provision of facilities management services across clients' property portfolios.
• Support the Facilities Management team with contractor management, supplier procurement and performance monitoring.
• Manage and administer health and safety compliance systems and contractor registration platforms.
• Undertake regular site inspections and vacant unit inspections, producing detailed reports and action plans where necessary.
• Monitor and assist in ensuring compliance with all relevant health and safety legislation and statutory requirements.
• Develop and maintain effective relationships with tenants, clients, contractors and suppliers.
• Instruct contractors on planned preventative maintenance and reactive maintenance works.
• Assist in the preparation, administration and reconciliation of service charge budgets and expenditure.
• Support utility procurement processes and administration.
• Review and process supplier invoices and assist with tenant recharges relating to utility consumption.
• Maintain accurate property records and compliance documentation.
• Assist with the management of risk and health and safety matters across the portfolio.
• Provide general administrative support to the Facilities Management team as required.

Skills

FM knowledge

Health & safety knowledge

Organisational skills

Communication skills

Microsoft Office

Full UK driving licence

Willingness to travel

Independent working

Teamwork

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

BTG Eddissons is seeking a Facilities Management assistant to help deliver services across commercial properties. You will support day-to-day property management, maintain high service standards, and assist with contractor coordination.

The role requires at least one year in a commercial FM environment, good knowledge of health and safety, strong organisation, and the ability to build relationships with tenants, clients and suppliers. UK-wide travel will be necessary.