Facilities Assistant

VWA (Victoria Wall Associates); London; On-site; GBP 28,000 - 34,000; Full time

Job summary

A prestigious investment firm in London is seeking a Workplace/Facilities Assistant to ensure smooth office operations. This role includes monitoring maintenance, coordinating archives, and assisting with workplace-related queries. The ideal candidate will possess excellent communication skills and a proactive attitude. The position offers a salary of up to £34K and excellent benefits.

Benefits

Excellent benefits

Discretionary bonus

Qualifications

• Excellent verbal and written communication skills.
• Proactive and practical approach to problem-solving.
• Ability to collaborate effectively in a team.

Responsibilities

• Monitor systems and services to ensure smooth office operations.
• Report and record maintenance issues and follow up as necessary.
• Set up meeting and event spaces according to internal requirements.

Skills

Team collaboration

Proactive attitude

Excellent verbal and written communication

Job description

Workplace/Facilities Assistant
Full-time
Permanent
Up to £34K
Financial Services
Office-based
8am - 4:30pm
Westminster
5-WAFR/SD

The Client:
A prestigious investment firm with a fantastic company culture, strong staff retention and excellent benefits. The firm have around 300 in the London office and global presence, and are highly reputable in their field.

The Facilities Role:
This exciting Workplace/Facilities Assistant role sits in the Workplace team, and reports to the Workplace Manager. The Workplace Assistant responsibilities will include (but are not limited to):

• Assisting with monitoring systems and services to ensure the smooth running of the office, identifying and rectifying any issues (eg plumbing, electrical, security / access, mechanical)
• Reporting and recording maintenance issues, following up as necessary
• Monitoring internal rooms and facilities ensuring they are well presented and maintained
• Coordinating the archive system and maintaining electronic filing
• Assisting in the documentation of procedures and updating user guides
• Responding to staff queries and resolve workplace-related faults, issues or concerns
• Setting up meeting and event spaces in line with internal requirements and requests
• Supporting Reception / Hospitality when required, including keeping client area presentable
• Ad-hoc administrative support where needed

The successful Workplace/Facilities Assistant will:

• Collaborate effectively as a team player
• Be proactive, practical and curious
• Have excellent verbal and written communication skills
• Have a 'muck-in' and 'can-do' attitude

The Details and Benefits:

• Up to £34K
• Core hours 8am-4:30pm
• Excellent benefits and discretionary bonus
• Well-regarded and esteemed company
• This is a fully office-based role

If this exciting Workplace/Facilities Assistant role interests you, we encourage you to apply now!