Facilities Assistant

Front of House Recruitment; London; On-site; GBP 22,000 - 30,000; Full time

Job summary

A global finance firm in London is seeking a Facilities Assistant to support day-to-day operations. The ideal candidate will demonstrate strong organizational and communication skills while managing various office tasks effectively. This role is vital for maintaining a smooth and efficient working environment.

Qualifications

• Experience in facilities support or office management is preferred.
• High attention to detail and ability to manage multiple tasks.

Responsibilities

• Oversee internal moves, manage post, and maintain office standards.
• Coordinate deliveries and respond to staff requests related to facilities.

Skills

Microsoft Office

Data Entry

Problem Solving

Communication

Organisational Skills

Job description

Facilities Assistant
London
Working Hours:8:00 AM – 5:00 PM

Facilities Assistant required at London global finance firm. This role involves providing essential operational support across the London site, ensuring a smooth and efficient working environment. From handling post and meeting room setups to coordinating service responses and maintaining general workplace standards, the Facilities Support Assistant plays a key part in the day-to-day running of the office. The role suits someone organised, practical, and comfortable adapting to shifting demands.

Core Responsibilities:

• Oversee internal moves and desk adjustments, carry out minor repairs, and replace consumables such as toner cartridges.
• Manage incoming and outgoing post, including daily distribution and processing of special delivery items.
• Maintain tidy and well-stocked communal areas, flag any cleaning or maintenance issues, and ensure standards remain high.
• Coordinate deliveries and collections, log incoming packages, and ensure prompt internal distribution.
• Monitor and respond to staff requests related to facilities, logging and escalating as needed to appropriate contractors or building services.
• Rearrange or build furniture as needed, support physical office changes, and prepare meeting spaces for events and presentations.
• Step in to provide cover for colleagues in the Facilities or Office Management team during periods of absence.

Skills and Attributes:

• Confident using Microsoft Office (particularly Excel); data entry experience is a plus
• Highly dependable, thorough, and personally accountable
• Naturally proactive with a practical mindset and a problem-solving approach
• Able to juggle multiple priorities and work well under pressure
• Fast to learn new tasks with a strong focus on getting things done
• Communicates clearly and works well with others
• Friendly, discreet, and reliable — someone people trust and enjoy working with

We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or socio-economic background