Facilities Assistant

Page Personnel; London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading organization is seeking a Facilities Assistant in London. This temporary role offers the opportunity to gain experience in the not-for-profit sector, within a supportive and collaborative environment. Key responsibilities include managing office records, conducting DSE assessments, and providing excellent customer service, all while operating in a newly refurbished building with excellent transport links.

Benefits

Opportunity to gain experience in the not-for-profit sector

Supportive work environment

Central London location

Qualifications

• Previous administrative experience in a Facilities team.
• Knowledge of Health & Safety procedures, including DSE assessments.
• Effective communication skills, both written and verbal.

Responsibilities

• Maintain and update office records, ensuring accuracy and confidentiality.
• Coordinate meeting schedules and manage room bookings effectively.
• Conduct DSE assessments to assure all employees are set up safely at their desks.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving

Attention to detail

Job description

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• A rare opportunity in a newly refurbished Grade II listed building.
• Learn from an established team of professionals within the Facilities sector.

About Our Client

This organisation is a Membership Body operating within the not-for-profit sector, and is recognised for setting standards in the built environment industry. It is a large entity operating in multiple countries, valuing professionalism and efficiency in its operations, and supporting its staff with clear processes and a structured work environment.

Job Description

• Maintain and update office records, ensuring accuracy and confidentiality.
• Work with the Facilities Manager on daily tasks.
• Conduct DSE assessments to assure all employees are set up safely at their desks.
• Coordinate meeting schedules and manage room bookings effectively.
• Assist in the preparation of reports, presentations, and other documentation.
• Respond to general enquiries and provide excellent customer service.
• Order and manage office supplies to ensure smooth daily operations.
• Support the team with diary management and travel arrangements.
• Liaise with internal and external stakeholders as required.
• Ensure compliance with organisational policies and procedures.

The Successful Applicant

A successful Facilities Assistant should have:

• Previous administrative experience in a Facilities team.
• Strong IT skills, including proficiency in Microsoft Office Suite.
• Knowledge of Health & Safety procedures, including DSE assessments.
• Excellent organisational and time-management abilities.
• A keen eye for detail and commitment to accuracy.
• Effective communication skills, both written and verbal.
• A proactive approach to problem-solving and task management.

What's on Offer

• Hourly pay of approximately £17 to £18.70, depending on experience.
• Temporary role with the opportunity to gain experience in the not-for-profit sector.
• Central London location with excellent transport links.
• Full time office work in a newly refurbished Grade II listed building.
• A supportive work environment focused on collaboration and efficiency.

If you are looking to contribute your skills as a Workplace Administrator in the not-for-profit sector, apply now to be considered for this exciting opportunity in London!