Facilities Assistant

Tulip Recruitment; England; On-site; GBP 20,000 - 30,000; Full time

Job summary

A professional organization in the United Kingdom seeks a proactive Facilities Assistant to support daily operations of the Workplace and Facilities team. Responsibilities include office support, reception coverage, and assisting with facilities management. Ideal candidates will possess office experience and have strong organizational skills. A knack for customer service and proficiency in Microsoft Office are essential. The role allows for working both independently and as part of a team.

Qualifications

• Previous experience in an office or facilities environment preferred.
• Confident using Microsoft Office, especially Excel.
• Excellent attention to detail and organizational skills.
• Strong customer service mindset and a positive attitude.
• Comfortable working independently and collaboratively.

Responsibilities

• Sort and distribute incoming deliveries.
• Provide reception and switchboard cover.
• Assist Facilities Manager with daily tasks.
• Report maintenance and cleaning issues.
• Support health & safety processes.

Skills

Office administration

Customer service

Microsoft Office

Organizational skills

Tools

Microsoft Excel

Microsoft Teams

Job description

This professional organisation is seeking a proactive and adaptable Facilities Assistant to support the daily operations of the Workplace and Facilities team. This newly created role spans office administration, reception and front-of-house duties including facilities support. The ideal candidate will have prior office experience, enjoy working across multiple functions, and thrive in a fast-paced, service-focused environment.

Key Responsibilities

Office Support:

• Sort, scan, and distribute incoming deliveries
• Manage reprographics stock and consumables
• Process outgoing mail and book courier consignments

Reception & Front of House:

• Provide reception and switchboard cover as needed
• Set up and clear down meeting rooms and external terrace spaces
• Support kitchen and breakout areas with supplies (e.g., fruit, milk)
• Assist with unpacking and distributing catering deliveries
• Provide occasional cover for in-house catering duties

Facilities Assistance:

• Assist Facilities Manager with daily operational tasks
• Report maintenance and cleaning issues
• Issue and program security access cards
• Support health & safety processes, including inspections and equipment checks

Skills, Experience & Attributes

• Previous experience in an office or facilities environment preferred
• Confident using Microsoft Office (especially Excel) and Microsoft Teams
• Excellent attention to detail and organisational skills
• Strong customer service mindset and a positive, can-do attitude
• Comfortable working independently and collaboratively across teams