Facilities Assistant

Career Legal; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A boutique law firm in London is looking for a proactive Facilities Assistant to support their operational needs. This hands-on role involves managing maintenance schedules, liaising with building teams, and ensuring smooth day-to-day office functions. Ideal candidates have prior experience in facilities or office support and possess excellent communication and organizational skills. Immediate application is encouraged.

Qualifications

• Some prior experience in a facilities, office support, or administrative role.
• Willingness to act as fire marshal and first aider (training provided).

Responsibilities

• Assist in managing the Planned Preventative Maintenance (PPM) schedule.
• Support DSE assessments under guidance.
• Liaise with landlord building teams for issue resolution.
• Manage day-to-day desk bookings and allocations.
• Issue and update security passes.
• Act as fire marshal and lead evacuation procedures.
• Monitor and maintain first aid supplies.
• Provide reception cover when needed.
• Coffee machine maintenance and replenishing office supplies.
• Meeting room assistance.

Skills

Excellent communication

Organizational skills

Proactive

Reliability

Ability to work independently

Job description

Overview

My client, a boutique law firm, is seeking a proactive and reliable Facilities Assistant to join their close-knit team. This is a fantastic opportunity for someone with a keen interest in facilities to step into a varied and hands-on role, supporting the day to day operations of a busy legal office. You'll work closely with the Facilities Manager and be a key point of contact for both staff and contractors.

Responsibilities

Duties will include:

• Assist in managing the Planned Preventative Maintenance (PPM) schedule across all office locations
• Support DSE (Display Screen Equipment) assessments in conjunction with HR and under the Facilities Manager’s guidance
• Liaise with landlord building teams to report and resolve building-related issues (e.g. lighting, temperature, shared services)
• Manage day-to-day desk bookings, including desk allocations and setup for fee-earners
• Issue and update security passes and manage related data
• Act as a fire marshal and lead evacuation procedures in the Facilities Manager’s absence
• Monitor and maintain first aid supplies
• Provide reception cover when needed
• Post handling
• Coffee machine maintenance
• Replenishing office and kitchen supplies
• Meeting room assistance

Qualifications

• Some prior experience in a facilities, office support, or administrative role
• Excellent communication and organisational skills
• Ability to work independently and take initiative
• Willingness to act as fire marshal and first aider (training provided)

Please apply today for immediate consideration!