Facilities Assistant

Randstad Care; Belfast; On-site; GBP 22,000; Full time

Job summary

An established industry player is seeking a Facilities Assistant to enhance their corporate office environment in Belfast. This role is pivotal in supporting the facilities help-desk and ensuring a welcoming front-of-house experience for visitors. The ideal candidate thrives in a corporate setting, demonstrating a passion for operational excellence and a keen attention to detail. With a competitive salary and a permanent position, this opportunity offers career development and a chance to work in a high-spec office location. If you are self-motivated and excel at building relationships, this could be the perfect role for you.

Benefits

Enhanced holiday & pension package

Training & development

Career development opportunities

High spec office location

Qualifications

• Previous experience in facilities or corporate office is highly desirable.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Ensure meeting rooms are set up to required standards.
• Manage external contractors and suppliers effectively.
• Provide front of house duties and professional engagement with visitors.

Skills

Facilities Management

Customer Service

Microsoft Word

Microsoft Excel

Communication Skills

Relationship Management

Self-motivation

Attention to Detail

Tools

Microsoft Office Suite

Job description

On behalf of a Global organisation Randstad are keen to recruit an experienced Facilities Assistant to join a large Corporate Office environment based in Belfast City Centre.

The successful candidate will be responsible for supporting the facilities help-desk, providing professional front of house and reception cover for corporate client visitors whilst supporting external contractors, suppliers and maintenance staff operate efficiently & effectively on-site.

If you thrive in a corporate environment and have a passion for operational excellence with a diligent and positive attitude to work, we want to hear from you!

Benefits

• Permanent post with scope for career development
• Competitive salary of £22000 per annum - 32 hour working week
• Monday - Thursday, no Fridays or weekends.
• Enhanced holiday & pension package
• Training & development
• City centre based, high spec office location

Requirements

• Previous experience in facilities /corporate office experience highly desirable
• PC literate including the use of Microsoft Word, Excel is essential
• Prior experience within Legal, Corporate or professional services highly desirable
• Ability to prioritise workload to balance multiple projects and deadlines
• Excellent verbal and written communication skills
• Strong rapport building & relationship management skills
• Self-motivated and the ability to identify efficiency's
• Diligent with a keen eye for detail

Responsibilities:

• Meeting room set-up - Ensure that all conference/meeting rooms are set up in advance of the bookings to the required standard
• Reception and front of house duties
• Management of external contractors & suppliers
• Professional engagement with visitors and clients on-site
• Ensure that rooms are turned around promptly and that there are no delays for subsequent bookings
• Deliver catering to meeting rooms and remove when appropriate
• Mail-room services - Ensure service provider performs deliveries and collections to high standards and where necessary report any failures to Office Manager
• Provide assistance to ensure regular and efficient internal delivery programme of incoming items
• Ensure efficient process of all outbound postal items and record where necessary
• Ensure paperwork is logged and completed appropriately
• Facilities Help-desk support, log help desk jobs/queries with FM contractor
• Ensure reactive works are completed in a timely manner and all appropriate paperwork is completed.
• Complete security access procedures for new staff, visitors, contractors etc. in conjunction with Receptionists.
• First Aid and Fire warden responsibilities once full training has been provided
• Building walks & inspections

Randstad Care acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Care is an equal opportunities employer and decisions are made on merits alone.

Did you know that Randstad Care have been awarded a place on the National Clinical Staffing Framework for the NHS? This means we will be able to bring you more opportunities within nursing & midwifery and clinical staffing.