Facilities and Study Assistant - Part Time

Eurofins; City of Edinburgh; On-site; GBP 20,000 - 25,000; Part time

Job summary

Join Eurofins, a leading scientific services company, as a part-time facilities support member in Edinburgh. You will perform essential administrative tasks, maintain the purchase order system, and ensure compliance with health and safety regulations. Collaborate with various teams while benefiting from a supportive work environment that values diversity and career development.

Benefits

Enhanced Annual Leave Entitlement

Company Pension Plan

Life Assurance Scheme

Healthcare Cash Plan

Enhanced Maternity, Adoption and Paternity Schemes

Employee Assistance Programme

Health and Wellbeing Programmes

Qualifications

• Financial invoice processing experience.
• Proficient in Microsoft Office, Excel, Word, Outlook.
• Knowledge of telephone systems with good telephone manner.

Responsibilities

• Maintain the Purchase Order systems for the Edinburgh Facility.
• Perform routine inspections and organise maintenance.
• Assist in maintaining accurate records of maintenance schedules.

Skills

Communication

Organisational skills

Customer care

Numeracy Skills

Computer literacy

Education

Maths and English at GCSE C or above, or equivalent

Tools

Microsoft Office

Job description

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

We’re proud to be an armed forces-friendly place to work and welcome applications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.

If you want to continue to help make our world a safer and healthier place, then apply for the role below and become a part of the extraordinary Eurofins network.

Job Description

Unfortunately, we are unable to offer visa sponsorship for this role.

Monday - Friday. Part time. 17.5 hours per week.

• Maintain the Purchase Order systems for the Edinburgh Facility.
• Purchaseand createorders for office supplies, laboratory equipment, consumables, IT equipment and other ad-hoc needs.
• Supportadhoc investigations that facilitate study management, specifically related to equipment and/or facilities.
• Perform routine inspections and organise where required maintenance of the building fabric (walls, floors, ceilings, fixtures).
• Coordinate and oversee minor repairs and liaise with external contractors when necessary.
• Assist in maintaining accurate records of maintenance schedules, supplier contracts, and purchase logs.
• Assist In facility setup for conduct of clinical, consumer and cosmetic studies.
• Reception duties where required.
• Set up logistics and couriers for shipments.
• Assist in maintaining H&S , Equipment and Building servicing calendar.
• Liaise with internal teams to assist in sourcing materials and equipment for clinical, consumer and cosmetic studies.
• Take minutes where required during facility meetings and follow up on action items relating to facilities and purchasing.
• Provide general administrative support to the wider technical team as needed.
• Assist in maintaining documents and filing as required.
• Responsible for ensuring that UK health and safety legislation is maintained and helping to ensure that the working environment is kept in a clean and tidy manner with due attention to the careful maintenance of all laboratory fittings and equipment.
• Knowledge of Eurofins Edinburgh QMS in order to ensure compliance at all times with the policies, procedures and associated documents which are referred to in the manual, specifically provide your input on facility related areas.
• To assist through operating best practice in order to meet the requirements of the ISO 9001 accreditation standard.
• Provide a high level of internal and external customer care.

Qualifications

• Financial invoice processing experience.
• Computer literate with great typing skills.
• Proficient in Microsoft Office, Excel, Word, Outlook.
• Excellent communication skills.
• Knowledge of telephone systems with good telephone manner.
• Good organisational skills.
• Good customer care skills.
• Numeracy Skills.
• Enthusiasm, energy and a driven outlook.
• Excellent organisational skills.
• Maths and English at GCSE C or above,or equivalent.

Additional Information

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Enhanced Annual Leave Entitlement
• Additional Annual Leave Purchase scheme
• Annual Leave Sellback Scheme
• Additional Annual Leave at Employees set service dates
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Healthcare Cash Plan (6+ months service)
• Enhanced Maternity, Adoption and Paternity Schemes
• Employee Assistance Programme – 24/7 confidential
• Health and Wellbeing Programmes
• Worldwide career opportunities
• We also have in place rewards recognising the great work out employees deliver, their dedicated service and celebrating special life events.

What Happens Next

Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.

Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.

We embrace diversity!Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/