Facilities and Office Services Coordinator - (Prestigious Law Firm)

ZipRecruiter; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prestigious law firm in London is seeking a Facilities and Office Services Coordinator to ensure the smooth running of their office. The role involves maintenance management, health & safety compliance, and supporting office services. Candidates must have experience in a law firm environment and strong communication skills. This firm values collaboration and offers a hybrid working model along with competitive benefits.

Benefits

Competitive salary

Hybrid working model (60/40 office/remote)

Private medical and dental insurance

Professional development opportunities

Inclusive workplace culture

Qualifications

• Experience in a law firm environment is essential.
• Health & Safety qualification (IOSH or NEBOSH) is desirable.
• Strong operational awareness and solutions-focused approach.

Responsibilities

• Assist in managing facilities functions like maintenance and security.
• Coordinate meeting room setups and office equipment maintenance.
• Support health & safety compliance, including fire safety.

Skills

Experience in a law firm environment

Health & Safety qualification (IOSH or NEBOSH)

Excellent communication skills

Strong operational awareness

Calm under pressure

Multitasking and prioritisation skills

Collaborative team player

Job description

Job Description

The Role

As Facilities and Office Services Coordinator, you will play a key role in ensuring the smooth running of the London office, supporting day-to-day operations. You’ll be involved in a wide range of responsibilities across facilities, office services, health & safety, and vendor management.

Key Responsibilities

• Assist in managing facilities functions including maintenance, lighting, air-conditioning and security.
• Support office moves and setups, ensuring readiness for new joiners and internal relocations.
• Help maintain high housekeeping standards and oversee confidential waste disposal and recycling.
• Coordinate meeting room setups and ensure office equipment is maintained.
• Support office services including mail distribution, printing/scanning, courier bookings, and resource stocking.
• Assist with vendor invoice processing and contract monitoring.
• Contribute to the development and maintenance of the Business Continuity Plan.
• Support building security protocols and access pass management.
• Assist with health & safety compliance, including fire safety, first aid, workstation assessments, and accident reporting.
• Participate in special projects, including the planned office relocation.

About You

• Previous experience in a law firm environment
• Health & Safety qualification (IOSH or NEBOSH) is highly desirable.
• Strong operational awareness and a hands-on, solutions-focused approach.
• Excellent communication skills and the ability to work with stakeholders at all levels.
• Calm under pressure, with strong multitasking and prioritisation skills.
• A collaborative team player with a high level of discretion and professionalism.

This is a unique opportunity to join a prestigious law firm at a pivotal time of growth and transformation. You’ll be part of a supportive team, working in a dynamic environment where your contributions will be valued and visible.

Reward

• Competitive salary
• Join a firm that values empathy, clarity, and collaboration.
• Enjoy a hybrid working model (60/40 office/remote).
• Be part of a supportive and inclusive workplace culture.
• Private medical and dental insurance
• Professional development and training opportunities
• Social, well-being, and networking initiatives

Application Process

To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.

We look forward to hearing from you!

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.