Facilities and Office Manager

Astute Recruitment; East Midlands; On-site; GBP 28,000 - 34,000; Full time

Job summary

A specialist recruitment agency is seeking a Facilities and Office Manager to oversee operations in Swadlincote. Responsibilities include managing a team, ensuring health and safety compliance, and maintaining office facilities. The ideal candidate will have strong facilities management experience and a background in health and safety. This role offers a competitive salary of £28,000 - £34,000 along with an excellent benefits package including hybrid working options.

Benefits

28 days holiday plus stats

Employee benefits scheme

Hybrid working options

Qualifications

• Experience in facilities management is essential.
• Previous experience in staff supervision or team management.
• A strong understanding of health and safety regulations.

Responsibilities

• Manage team administration and staff training.
• Oversee day-to-day office operations.
• Conduct risk assessments and ensure safety compliance.
• Manage relationships with contractors and suppliers.

Skills

Facilities management

Staff supervision

Health and safety experience

Job description

A rare opportunity has arisen to join this long standing and well-established business based in Swadlincote as a Facilities and Office Manager. There will be some travel to 2 of the other sites which are within a 30-minute drive from Swadlincote.

This role is extremely varied, with lots of things to get involved in. The company are looking for someone with previous facilities management and staff supervision coupled with health and safety experience.

Main duties will include:

• Team management and administration
• Recruit, induct and train new members, conduct 1:1s and proactively monitor performance

Facilities Management:

• Oversee the smooth day-to-day running of the offices
• Arrange planned preventative maintenance and coordinate reactive repairs with contractors and suppliers
• Manage security arrangements including key/fob distribution, alarm systems and access control
• Liaise with landlords, as needed
• Office and Facilities Manager reports

Health & Safety:

• Ensure a safe and secure environment for all stakeholders and report on risks or areas of concern
• Conduct and maintain risk assessments for all office activities and environments, including outreach venues
• Coordinate fire safety, including emergency evacuation plans, fire drills, alarm testing, fire marshal and first aid training
• Oversee accident/incident reporting, investigation and record-keeping
• Provide H&S induction and ongoing training for staff

Equipment & Asset Management:

• Manage the issue, return, and record-keeping of all organisational equipment, including IT hardware (laptops, monitors, peripherals), telecoms and other operational tools
• Monitor stock levels of essential equipment and office supplies, procuring replacements in line with budget approvals

The company have an excellent benefits package including 28 days holiday plus stats, employee benefits scheme, some element of hybrid working and a salary of 28,000 - 34,000 depending on experience.