Facilities and Office Coordinator

ZipRecruiter; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading nonprofit organization is seeking a facilities and office coordinator to support the smooth operation of their Centre in London. The role includes maintaining supplies, managing access, and providing administrative support for maintenance tasks, contributing to a culture of service excellence while helping to improve the lives of vulnerable people in the community.

Benefits

26 days’ leave, rising to 28 days after two years

Discretionary wellbeing and celebratory days

Workplace pension scheme

Life assurance cover (post-probation)

Employee assistance programme

Season ticket loan

Training and development opportunities

Access to Blue Light Card discounts

Qualifications

• Experience in office management is necessary.
• Willingness to support with maintenance tasks.
• A warm, friendly, and professional manner.

Responsibilities

• Provide administrative support for building maintenance.
• Maintain kitchen supplies and issue building access passes.
• Accept deliveries and manage supplies effectively.

Skills

Office Management

Communication

Customer Service

Job description

Job Description

We are looking to recruit a facilities and office coordinator to provide a high-quality service for the Centre. This is an exciting role in our facilities team that will support the smooth running of the building, including maintaining kitchen supplies, issuing building access passes, supporting with the administration of the planned maintenance cycle and with building maintenance requests.

With your warm, friendly, professional manner, you will provide exemplary office management, from accepting regular deliveries and post for our hostel and services, to ensuring we have all the right supplies in the right place. You’ll be a strong help to the Facilities Manager, providing top-notch administrative support to maintain our requirements under health and safety, and hands-on help when needed around the building.

Bringing your experience of office management and willingness and enthusiasm to support with maintenance tasks, you will proactively seek to continually improve yourself and the role, championing a culture of service excellence, as well as taking ownership and accountability of your workload.

Please refer to the job description for further information.

In your cv and cover letter please outline how you meet the requirements of the role and why you would like to work for us. You must account for any gaps in your employment history.

The Centre is an equal opportunities employer. We are always looking for talented people from all backgrounds to join us and help improve the lives of homeless people, insecurely housed families and their children. We particularly want to encourage people from under-represented groups in the not-for-profit sector to step forward and apply to work with us. We require our staff to recognise the valuable role that volunteers play in the work of the Centre and to welcome and support volunteers with whom they work.

We are committed to safeguarding and promoting the welfare of children. We require job applicants, staff and volunteers to complete a criminal records self-declaration and undertake a DBS check; a basic DBS applies for this role.

Applicants must have the right to work in the UK. We are unable to sponsor visas.

Benefits

· 26 days’ leave, rising to 28 days’ leave after two years’ service (pro rata for part time staff)

· Discretionary wellbeing and celebratory days

· Workplace pension scheme and we’ll match employee contributions up to a maximum of 6%

· Salary exchange option

· Life assurance cover (after probation passed)

· Employee assistance programme

· Season ticket loan

· Training and development opportunities

· Access to Blue Light Card discounts

Closing date Sunday 13 July. Interviews likely: Friday 18 July, Monday21 July