Facilities and Maintenance Coordinator – Temp with a potential to go Permanent.

Xtrac Ltd; Thatcham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in high-performance motorsport technology is seeking a Facilities and Maintenance Coordinator. This role involves managing maintenance activities, ensuring a safe workplace, and supporting various departments. Ideal candidates will have strong organizational skills and a proactive approach to problem-solving.

Benefits

Pension Contribution

Life Assurance

Private Health Care

Eye Care Assistance

Cycle to Work Scheme

Company Events

On-site Parking

Reward & Recognition Incentives

Flexible Working for Some Roles

Salary Sacrifice Electric Car Scheme

Qualifications

• Experience in facilities or maintenance coordination.
• Strong organisational and planning skills.
• Proactive problem-solving mindset.

Responsibilities

• Coordinate maintenance activities and support requests.
• Maintain accurate maintenance records and service logs.
• Ensure compliance with health & safety procedures.

Skills

Communication

Organisational Skills

Problem Solving

Education

Technical or Engineering Qualification

IOSH Managing Safely

Tools

CMMS

Microsoft Office

Job description

At Xtrac, we don’t just engineer gearboxes — we engineer the future of high-performance motorsport and hypercar technology. From Formula 1 and Le Mans to the latest electric hypercars, our world-renowned transmission systems are trusted by the best in the industry.

As we continue to grow and invest in our future, we’re seeking a motivated and detail-oriented Facilities and Maintenance Coordinator to join our dynamic Facilities team. This is an exciting opportunity for someone who thrives in a fast-paced, highly collaborative environment and is passionate about creating a safe, efficient, and well-maintained workplace for all employees.

About the Role

The Facilities and Maintenance Coordinator will be the linchpin of our facilities operations — responsible for handling the day-to-day administration, coordination of maintenance activities, and support requests from across the business. You’ll help ensure our world-class manufacturing environment remains clean, safe, and operational — enabling our engineers, machinists, and support teams to perform at their best.

Day to Day

• Act as the first point of contact for all facilities and maintenance-related queries and breakdown reports, ensuring timely logging, tracking, and resolution.
• Plan, schedule, and coordinate planned preventative maintenance (PPM) activities across the site.
• Coordinate a wide range of facilities and maintenance tasks — including preventative maintenance and repairs to ad hoc service requests — working closely with internal stakeholders, in-house technicians, and trusted suppliers.
• Assist in procurement activities related to facilities and maintenance: raising purchase orders, liaising with suppliers, tracking costs, processing invoices, and maintaining up-to-date supplier records.
• Maintain accurate maintenance records, service logs, and asset registers using our Computerised Maintenance Management System (CMMS).
• Assist with spare parts and maintenance supplies, ensuring appropriate stock levels and effective cost control.
• Support compliance by maintaining documentation related to statutory checks, inspections, contractor management, and health & safety procedures (e.g. fire alarms, HVAC, electrical systems).
• Coordinate site access and permits to work for contractors, ensuring all health & safety procedures are strictly followed.
• Provide administrative support for departmental initiatives including sustainability, energy efficiency, and continuous improvement projects.

About You

We’re looking for someone with a proactive mindset, excellent communication skills, and a keen eye for organisation. You don’t need to be an expert in engineering — but you do need to love structure, thrive under pressure, and take pride in delivering great service.

• Previous experience in a facilities / maintenance office coordination, office administration, or engineering support role — ideally within a manufacturing or technical environment.
• Strong organisational, administrative, and planning skills, with a methodical approach and the ability to manage multiple tasks and shifting priorities.
• Excellent written and verbal communication skills, with confidence in liaising across internal teams and external service providers.
• A proactive, problem-solving mindset with a positive, “can-do” attitude.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Familiarity with CMMS or maintenance scheduling software.
• Good understanding of maintenance processes for facilities, plant, and equipment.

Desirable Qualifications & Knowledge

• Familiarity with facilities helpdesk systems or CAFM/CMMS software.
• Understanding of health & safety or compliance requirements in a manufacturing or industrial setting.
• IOSH Managing Safely or similar certification (or willingness to work towards it).
• Technical or engineering qualification (NVQ Level 3 or equivalent preferred).
• Understanding of mechanical and electrical systems within an industrial setting.
• Experience working with machine tools, CNCs, compressors, or HVAC systems is a bonus.

If you’re ready to take on a role where no two days are the same, and you want to play a vital part in keeping our world-class facility running smoothly, we’d love to hear from you.

Apply today and help us drive the future of performance engineering.

About Xtrac

Here at Xtrac, we are one of the world’s leading manufacturers of Motorsport and High-Performance Automotive Transmission Solutions. Our products are used internationally across the most prestigious motorsport events so naturally we have a passion for winning and continuously improving, whether that be our products, our people, or our business. Our vision is to transform into a world class high performance automotive supplier whilst retaining our position as a world leader in motorsport, so now is the time to join our journey, make an impact and contribute to the success of our future.

What makes us who we are is our people. We share behaviours and values to ensure Xtrac remain world class and have a culture that delivers!

We are…
Passionate
Accountable
Collaborative
Externally Focused
Yearn to Learn

If you’re looking for an exciting new opportunity, you could be just what Xtrac are looking for.

DEI Statement

Xtrac believe that diversity is not only a fundamental value but also a key driver of innovation, growth and success. We are committed to fostering an inclusive workplace where all employees feel valued, respected and empowered to contribute their unique perspectives and talents.

We celebrate diversity in all its forms, including to but not limited to race, gender, sexual orientation, age, religion disability and veteran status. We recognise that diverse teams are more creative, collaborative and effective in solving complex problems and driving positive change.

Xtrac are dedicated to creating a culture of belonging where everyone can thrive and reach their full potential. We actively promote diversity and inclusion through recruitment, training and development, and advancement opportunities for all employees. By embracing diversity and fostering inclusivity, we not only strengthen our organisation but also enrich the experience of our employees and the communities we serve.

Join us at Xtrac and be part of a diverse and inclusive team that values and celebrates the unique contributions of every individual. Together we will drive innovation, excellence and success.

Company benefits include

Pension Contribution

Life Assurance

Private Health Care

Eye Care Assistance

Cycle to Work Scheme

Company Events

On-site Parking

Reward & Recognition Incentives

Flexible Working for Some Roles

Salary Sacrifice Electric Car Scheme

Free Safety Workwear

Apply Now

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At Xtrac we are committed to creating a diverse and inclusive workforce and an environment where people can come to work to be themselves. We collect information about job applicants to ensure that we are attracting a diverse candidate pool, and we use that information to assess if applications and success rates reflect the targets we have set ourselves. This information is held anonymously, confidentially and separately to the remainder of your application and is in no way used to make any recruitment decisions.