Facilities and Front Desk Coordinator

Energia Group; Belfast City District; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Annual bonus up to 10%

25 days holiday + buy more

Wellbeing Fund

Family friendly policies

Enhanced maternity/paternity pay

Job summary

Energia Group is seeking a Facilities and Front Desk Coordinator based at Woodchester House, Newforge Lane. You will lead facilities and H&S, liaise with landlords and third parties, and manage day-to-day activities while greeting customers professionally.

The ideal candidate will be multi-tasking, proactive, dependable, and collaborative with strong communication skills, experience in facilities and building operations, and a commitment to exceptional customer service within Power NI/Energia

Qualifications

• Experience in Office Management, Facilities, or HSE roles.
• Proven ability to manage relationships with landlords and service providers.
• Experience supporting Health & Safety activities and contractor coordination.
• Ability to manage multiple priorities in a corporate environment.
• Proficiency in Microsoft Office or SAP.

Responsibilities

• Lead facilities and HSE coordination for Energia Group offices.
• Liaise with landlords and third-party service providers.
• Greet customers professionally and manage day-to-day front desk tasks.
• Support documentation management and contractor coordination related to HSE.

Skills

Office management

Facilities coordination

HSE

Vendor relationship management

Multi-tasking

Tools

Microsoft Office

SAP

Job description

You will be Facilities and Front Desk Coordinator based at Woodchester House, Newforge Lane. Taking the lead in Facilities and H&S, liaising with Landlords and other 3rd parties involved with PowerNI/Energia Group offices in the Newforge Lane Business park along with managing day-to-day activities and greeting customers in a professional manner.

This is an excellent opportunity for an experienced candidate to utilise their skills within a dynamic corporate environment. The ideal candidate will be a multi-tasker proactive in problem solving, dependable, professional and empathetic with excellent collaboration and communication skills and a background in facilities, building on Power NI’s reputation for delivering excellent customer service.

What you'll need

• Previous experience in similar Office Management, Facilities, or HSE role.
• Demonstrable experience of managing relationships with third parties such as landlords and/or service providers.
• Experience in supporting Health & Safety activities, including documentation management and contractor coordination e.g. exposure to permits to work/RAMS etc.
• Ability to manage multiple priorities in a corporate environment.
• Proficiency in Microsoft Office, or finance systems such as SAP.

Your past experiences might be the perfect match for this or other positions, making you the unique talent we’re looking for.

Our Rewards

• Annual Bonus of up to 10%
• Annual Cost of Living Review
• 25 Days Holiday per year + 11 stats and opportunity to buy more holidays
• Family Friendly Policies
• Enhanced Maternity and Paternity Pay

Learning & Development

• Career Progression and Development - Almost 100% of our promotions are from within the organisation
• Wellbeing Fund - to be used towards anything that energises you from Gym membership to Reflexology

Social Opportunies

• Sports and Social Club
• Green Team
• Volunteering days and more

87% of employees would recommend Energia Group to friends and family as a great place to work!

You will be joining a team where our company values of Trustworthy, Dynamic, Resourceful and Community Focussed are at the heart of all our efforts

You will have a variety of development opportunities available including internal L&D courses, mentoring, external networking, year-round learning and support for professional subscriptions

We also offer an annual Bonus of up to 10%, an award-winning wellbeing programme including a counselling service, sports and social clubs, a ‘Wellbeing Fund’ to be used towards anything that energises you, generous holiday allowance with opportunity to buy more and Health Cash Plans.

Most roles can be worked on a hybrid basis (3 days from the office and 2 days from home), collaborate regularly with your peers while having a balance between your home and work life.