Facilities and Administration Assistant

Rebellion; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job description

We want you to #JOINTHEREBELLION!

For 30 years we’ve been independently developing and publishing incredible video games at our multiple studios founded by Jason & Chris Kingsley, but Rebellion is more than just games. We have our own film and mo-cap studio, we create board games, publish books, and through 2000AD, publish comics and graphic novels such as the amazing Judge Dredd.

Join our dynamic and expanding studio, as we seek to add a dedicated Facilities and Administration Assistant to our team!

As an essential member of our facilities team, you will concentrate on our Oxford headquarters while also contributing to the maintenance of locations across the country. Your duties will encompass the opening and closing of buildings as well as ensuring they are properly maintained and compliant with regulations. Additionally, you will work in collaboration with our facilities colleagues at other Rebellion studios to exchange insights and uphold standards of excellence.

The established working hours for this position are from 11:30 AM to 8:00 PM, Monday through Friday.

Responsibilities:

• Manage and prioritise tasks across all buildings, ensuring smooth day-to-day operations.
• Provide general administrative support, including answering calls, handling mail, and arranging couriers, dealing with collections and deliveries and more.
• Welcome visitors with a positive and professional demeanour.
• Maintain and reorder office supplies, refreshments, PPE, and tuck shop inventory.
• Support health and safety compliance by conducting risk assessments, organising fire drills, and monitoring training requirements.
• Maintain accurate building signage and oversee security systems, including key management.
• Carry out PAT testing and keep records updated.
• Assist with planning company social events and maintaining the games library.
• Take a hands-on approach to office maintenance and presentation.
• Ensure meeting documentation and general admin duties like photocopying, scanning, and filing are completed efficiently.

Requirements

• Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
• Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
• Proficient in Microsoft Office Suite and other pertinent software applications.
• Adaptable and capable of providing coverage at various studio locations with short notice, including Didcot, Warwick, Runcorn, and Wakefield.
• Possession of a valid driver's license is required.
• Strong organisational abilities complemented by meticulous attention to detail.

Benefits

We offer an extensive benefits package to our team including:

• 26 days holiday + Bank holidays (increasing with service at 5 years – one day each year until you reach 31 days)
• BUPA Private Medical Insurance, healthcare cash plan, including dental and Vision
• Life Assurance, Income Protection & Critical Illness Cover
• Enhanced Family Leave
• Interest Free, Tax-Free loans
• Enhanced Pension Scheme
• EAP a range of Mental Health and Wellbeing Support
• Plus loads more… including a wide range of discounts, freebies, and social events!

Life at Our Oxford HQ

Our riverside headquarters in Oxford places you a short walk away from the city centre. Renowned for its rich historical backdrop and esteemed educational institutions, Oxford offers a unique blend of tradition and modernity, with its beautiful architecture and green spaces.

Oxford also boasts excellent transport links, making it easy to navigate both the city and the wider country. The city’s train station, just a short walk from our studio, offers frequent services to London, as well as direct routes to major cities like Birmingham, Manchester, and Reading and we also offer free parking at the studio.

Our open-plan office promotes teamwork and innovation, with regular interaction with senior management and other departments, alongside access to free hot drinks, a handy tuck shop onsite and a range of local pubs, cafes and dining options nearby helping make every workday enjoyable!

Inside Rebellion

Whichever team you join at Rebellion we are proud of our open, friendly, and creative atmosphere. We love what we do, and we have fun doing it! As a big indie developer, we have complete creative freedom over our titles which allows us to work on a massive variety of projects across all the major platforms.

We are actively recruiting for a diverse team and continue to add to our culture of growth and inclusion. Rebellion encourages innovation in all areas, and we look forward to hearing how you can help us to be better. We encourage all demographics of culture, gender, ethnicity, neurodiversity and beyond, because a representative team makes better products.