Facilities Administrator - Temporary

Facilities Administrator - Temporary, Castle Donington

Client:

Western Power Distribution

Location:

Castle Donington, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

29450c04d4bc

Job Views:

11

Posted:

28.04.2025

Expiry Date:

12.06.2025

Job Description:

About Us

We’re National Grid Electricity Distribution (NGED), owner and operator of electricity distribution systems in the Midlands, Southwest England, and South Wales, serving over 8 million people. Our teams deliver heat, light, and power for homes and businesses.

National Grid employs over 29,000 people worldwide. We are committed to building an inclusive workplace that celebrates diverse cultures, personalities, and preferences, which contribute to our success and reflect the communities we serve. Our vision is to be at the heart of a clean, fair, and affordable energy future, focusing on tackling climate change, exploring renewable energy sources, and improving efficiency to meet demand.

Job Introduction

Are you organized, proactive, and possess excellent customer service skills? We are recruiting a Facilities Administrator for a temporary 6-month position at Castle Donington, supporting the Facilities team under the supervision of the Facilities Co-ordinator. The role involves a variety of administrative tasks including front-of-house duties, meeting room management, and contractor monitoring.

Applicants should have experience as an Administrator and/or Facilities role and hold GCSEs with Grade A*-C/4-9 or equivalent. Evidence of qualifications will be required prior to appointment.

Main Responsibilities

• Receive, sort, and distribute mail.
• Purchase and issue stationery, coordinate orders.
• Maintain noticeboards and ensure timely circulation of information.
• Arrange repairs and maintenance of buildings and equipment.
• Handle customer inquiries.
• Coordinate, organize, and record contractor, visitor, and tenant identity cards.
• Manage access control systems and CCTV/alarm repairs.
• Book meeting rooms.
• Maintain record systems related to Facilities.
• Raise and process purchase orders and invoices.
• Support contract performance reviews and budget management.
• Manage reception area as required.
• Participate in contract review meetings.
• Assist with environmental standards and emergency preparedness.
• Support operational budgets and ensure compliance with controls.
• Provide cover for the Facilities Co-ordinator as needed.

You should have excellent customer service and communication skills, a good telephone manner, attention to detail, proficiency in Microsoft Office, and the ability to work independently. Flexibility and occasional travel to other facilities may be required. Knowledge of systems like E5, CROWN, or CAD would be advantageous.

National Grid is committed to safeguarding interests through appropriate vetting, including DBS checks where applicable.