Facilities Administrator

TN United Kingdom; Upper Langwith; On-site; GBP 60,000 - 80,000; Full time

Job description

We are seeking a detail-oriented and proactive Facilities Administrator to play a vital role in the day-to-day management of facility operations. This position is responsible for supporting the facilities and automation departments by overseeing maintenance activities, coordinating contractors, and ensuring that buildings operate efficiently and effectively.

The role requires a strong focus on maintaining a safe, functional, and compliant environment through structured processes and accurate record-keeping. Key responsibilities include managing maintenance team schedules, handling repair requests, and ensuring seamless coordination between facilities and operational departments.

Key Responsibilities:

• Deliver exceptional customer service to both internal and external stakeholders.
• Scheduling of planned and reactive facilities requirements.
• Invoice checking and PO raising in line with group requirements.
• Organisation of works with contractors in line with group requirements.
• Communicating with contractors, suppliers and various internal departments.
• Job / Quote raising in line with group requirements.
• Financial responsibilities - raising POs, invoicing, and assisting with budgets.
• Supporting the wider group facilities team.
• Safe working and processes administration.
• Required to undertake facilities appropriate training course.

What we are looking for:

Organisational & Administrative Skills: Excellent planning, time management, and administrative abilities.

Communication & Relationship Building: Confident in engaging with all levels, from frontline staff to senior leadership.

Financial & Commercial Awareness: Ability to interpret and apply financial data.

Problem-Solving & Adaptability: Proactive in identifying solutions and adjusting to changing priorities.

Resilience & Independence: Self-motivated, determined, and able to perform under pressure in a fast-paced environment.

Continuous Learning & Professionalism: Committed to personal growth, maintaining a high standard of work and presentation.

Technical Proficiency: Confident using Microsoft Office 365.

Previous experience in a facilities management role and experience using CAFM systems is desirable but not essential.