Facilities Administrator

TN United Kingdom; Loughborough; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is seeking a highly organized Facilities Administrator to join their Estates and Facilities Team. This part-time role offers 30 hours a week, mainly at their Loughborough Hospice, with occasional travel. You will play a vital role in supporting health and safety activities, managing documentation, and ensuring smooth operations. This is a unique opportunity to make a difference in the lives of families with children facing serious illnesses. Join a caring, dynamic team dedicated to improving hospice care while enjoying benefits like free parking and health cash plans.

Benefits

Free Parking

Health Cash Plans

Subsidized Meals

Qualifications

• Proven administration experience in a fast-paced environment.
• Highly organized, detail-oriented, with excellent IT skills.

Responsibilities

• Manage and maintain the risk register and health and safety database.
• Produce agendas, minutes, and relevant documents for meetings.
• Assist with induction documents and review contracts and suppliers.

Skills

Administration Experience

IT Skills (Database, Word, Excel, PowerPoint)

Policy Review and Audit

Organizational Skills

Job description

Job Title: Facilities Administrator

Location: Loughborough, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: f4b1d7703f02

Job Views: 12

Posted: 26.04.2025

Expiry Date: 10.06.2025

Job Description:

The vacancy

Are you an experienced administrator who prides themselves on accuracy of work? Would part-time hours suit your lifestyle? If yes, then this could be the role for you!

Here at Rainbows Hospice, we have a unique opportunity within our Estates and Facilities Team. We are seeking a highly organized and detail-oriented individual to join us as a Facilities Administrator. You will play a key role in ensuring the smooth and efficient execution of our daily operations.

This role is suitable for an experienced and methodical administrator with experience managing workload and working to deadlines. Experience in health and safety is not essential as it can be taught.

Working hours: 30 hours per week, 4 days a week, Monday-Friday. The role is mainly based at our Hospice in Loughborough, with occasional travel to other sites across the Midlands, including retail stores.

Working alongside the Estates and Facilities team, you will provide administrative support related to health, safety, and support activities. You will help coordinate safety programs and generate auditable documentation.

Key Responsibilities:

• General administration for the Estates and Facilities team.
• Manage and maintain the risk register, health and safety database, and assist with reporting accidents/incidents.
• Manage and update documentation including policies and procedures, schedule audits, and support follow-up administration.
• Attend meetings, produce agendas, minutes, and relevant documents.
• Maintain the preferred contractors register, assist with induction documents, and review contracts and suppliers.

Skills required:

• Proven administration experience in a fast-paced environment.
• Ability to review and audit policies and procedures.
• Highly organized, detail-oriented, with excellent IT skills (Database, Word, Excel, PowerPoint).

It is desirable to have health and safety experience or willingness to undergo training.

This role requires an Enhanced/Basic DBS check and pre-employment screening.

Equality, diversity & inclusion

We are committed to inclusivity and encourage applications from underrepresented groups in the health and social care sector.

About us

Rainbows cares for families with children or young people with serious or terminal illnesses, supporting them to fulfill their potential and create lasting memories. We provide professional care and support at home, in hospital, or at our Hospice.

Joining Team Rainbows means making a difference, with benefits like free parking, health cash plans, and subsidized meals. We’re a caring, dynamic team dedicated to improving hospice care.

Our mission is to transform care, relieve pain, support potential, create memories, and offer comfort during difficult times.