Facilities Administrator

TN United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player in facilities management is seeking a Facilities Administrator to join their dynamic team in Edinburgh City Centre. This role offers a unique opportunity to support the FM team with essential administrative tasks, including managing correspondence, records, and procurement processes. The ideal candidate will possess strong organisational and communication skills, alongside proficiency in Microsoft Office and FM software. With a competitive salary and generous benefits, this position is perfect for someone eager to grow within a supportive environment that values training and development. If you're ready to make a difference in a thriving company, this is the role for you!

Benefits

25 days annual leave plus bank holidays

Generous workplace pension scheme

Training and development opportunities

Qualifications

• Strong administrative and organisational skills are essential.
• Experience in Facilities Management or a similar environment is preferred.

Responsibilities

• Assist the FM team with day-to-day administrative tasks.
• Manage purchase orders, invoices, and procurement processes.
• Act as the first point of contact for FM-related queries.

Skills

Administrative Skills

Organisational Skills

Communication Skills

Customer Service

Microsoft Office

FM Software

Health and Safety Knowledge

Database Management

Education

Experience in Administrative Role

Facilities Management Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CAFM Systems

Job description

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Facilities Administrator - Edinburgh City Centre- Salary up to £25,000 DOE

CBW is excited to be working with a leading facilities company based in Edinburgh City Centre.

Key Responsibilities:

• Assist the FM team with day-to-day administrative tasks, including handling emails, phone calls, and correspondence.
• Maintain and update records related to maintenance, service contracts, and compliance documentation.
• Prepare reports, presentations, and meeting minutes as required.
• Manage purchase orders, invoices, and procurement processes for FM-related supplies and services.
• Act as the first point of contact for FM-related queries and service requests.
• Log and track work orders, ensuring timely responses and updates.
• Liaise with contractors and internal teams to schedule maintenance, repairs, and inspections.
• Monitor and follow up on outstanding tasks to ensure issues are resolved promptly.

Person Specification:

• Strong administrative and organisational skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
• Ability to manage multiple tasks and prioritise workload effectively.
• Knowledge of health and safety regulations and compliance requirements (desirable).
• Experience in working within a Facilities Management environment (preferred).
• Previous experience in an administrative role, ideally within FM or a similar environment.
• Familiarity with FM operations, property management, or building maintenance (advantageous).
• Strong IT skills and experience working with databases and reporting systems.

Salary & Benefits:

• Salary up to £25,000 DOE
• 25 days annual leave plus bank holidays
• Generous workplace pension scheme
• Training, development & progression opportunities
• Monday to Friday 8am - 4.30pm