Facilities Administrative Assistant - Droitwich, Worcestershire

Parkwood Leisure Ltd; Droitwich Spa; Hybrid; GBP 22,000 - 26,000; Full time

Job summary

A leading company in leisure facility management is seeking a Facilities Administrative Assistant to support multiple teams in Droitwich. This role involves maintaining documentation, coordinating tasks, and ensuring efficient administrative processes. The ideal candidate will possess excellent organisational skills and attention to detail, contributing to the company's commitment to quality service and community health.

Benefits

Hybrid working arrangements

20 days' paid annual leave

Free gym membership

Employee discount portal

Cycle to Work scheme

Pension scheme

Company sick pay

Career progression

Training and development

Qualifications

• Prior administrative experience is essential.
• Strong organisational and time management skills are required.
• Clear and professional communication skills needed.

Responsibilities

• Maintain records for Energy, Facilities, and Commercial teams.
• Schedule meetings and manage calendars for teams.
• Assist in preparing purchase orders and processing invoices.

Skills

Organisational skills

Communication skills

Attention to detail

Time-management skills

Education

Experience in an administrative role

Tools

Spreadsheet software

Google Suite

Job description

Facilities Administrative Assistant - Droitwich, Worcestershire

Based: Droitwich, Worcestershire (Hybrid Working Arrangements upon successful completion of probation).

Parkwood Leisure was established over 25 years ago and is one of the UK's leading operators of publicly owned leisure facilities. We're a company that's proud to deliver a first-class service to each of the facilities we manage and is committed to working with local communities to make a difference and provide a healthier and happier lifestyle to the communities we serve. The Company prides itself on its exemplary health and safety record and commitment to staff.

Job Description

We are seeking a proactive and well-organised Administrative Assistant to support the Energy, Facilities and Commercial Management teams at Parkwood Leisure. The ideal candidate will bring strong administrative and communication skills, with the ability to manage documentation, coordinate compliance records, and assist in the day-to-day operations of our maintenance and sustainability efforts.
This is a pivotal support role for our technical and project delivery teams, ensuring that administrative processes are accurate, efficient, and aligned with our business needs.

Primary objectives for the Admin Assistant will be:

• Maintain robust and accurate records for the Energy, Facilities and Commercial teams.
• Where required, provide administrative support for the coordination and scheduling of external contractors and service visits.
• Monitor and report on service contract key performance indicators.
• Support the production, formatting, and distribution of technical documents, reports, and business cases.
• Work with internal teams to support communication, task coordination, and timely information sharing.

The Admin Assistant will focus day to day on the following tasks:

• Maintain and organise electronic files and databases for compliance and records.
• Assist in preparing purchase orders, processing invoices, and maintaining contractor documentation.
• Schedule meetings, record minutes, and manage calendars for the teams.
• Liaise with site teams, project managers, and external contractors to coordinate and follow up on outstanding tasks.
• Collate information for reports and updates on ongoing projects, audits, and surveys.
• Provide administrative assistance to the wider energy, facilities and commercial teams as required.
• Undertake any other duties as may be reasonably required to support the efficiency of the business.

Qualifications and skills:

Essential:

• Must be eligible to work in the UK.
• Must live within a commutable distance of our Head Office in Droitwich, Worcestershire.
• Previous experience in an administrative role.
• Experience using and managing spreadsheet software.
• Excellent attention to detail, with the ability to manage multiple priorities.
• Strong organisational and time-management skills.
• Clear and professional communication skills, both written and verbal.

Desirable:

• Experience working in a Commercial, Procurement, Facilities Management or Building Services environment.
• Familiarity with compliance tracking systems or working with technical documents.
• Experience of assisting with planning applications.
• Proficient with Google Suite
• Interest in sustainability, energy management, or environmental projects.

Personal attributes:

• Must be able to work confidently with a range of internal stakeholders and contractors.
• Capable of building and maintaining strong working relationships.
• Able to communicate at all levels of the organisation.
• Flexible and adaptable in response to operational needs.
• Strong focus on accuracy, and continuous improvement.
• Self-motivated with a proactive attitude and a willingness to learn.
• Able to work independently and as part of a collaborative team.

Benefits:

• Hybrid working arrangements (upon successful completion of probation).
• 20 days' paid annual leave per year plus bank holidays
• Free gym membership.
• A range of free or discounted health and well being products and services
• Employee discount portal - discounts on travel bookings, high street vouchers, gift cards, cinema tickets, days out, leisure activities and your day to day spending
• Cycle to Work scheme
• Pension scheme
• Company sick pay
• Career progression
• Training and development

If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion.

We are proud to be Equal Opportunity Employers that are committed to inclusion and diversity.