Facilities Admin Assistant

Integrated Care System; Nottingham; On-site; GBP 25,000; Part time

Job summary

A major healthcare provider in Nottingham is seeking a Facilities Admin Assistant. This role requires a motivated individual to provide administration support across various tasks, including electronic filing and managing invoices. Ideal candidates will have experience with Microsoft Office and strong organizational skills. The role is part-time, 15 hours per week, primarily on Mondays and Tuesdays, with a salary of £24,465 per year pro rata.

Qualifications

• Previous admin experience desirable but not essential.
• Experience in dealing with people to maintain high customer service.

Responsibilities

• General Admin duties including electronic filing, processing invoices, and staff training.
• Arranging and coordinating meetings and room bookings.
• Producing a monthly newsletter.

Skills

Good general education, GCSE or equivalent

Experience in providing an efficient Administration service

Experience of using Microsoft Office packages

Ability to prioritise and organise workloads

Education

Apprenticeship Level 2 Business Admin or equivalent experience

Apprenticeship Level 3 Business Admin or equivalent

Tools

Microsoft Office

Job description

Go back Nottinghamshire Healthcare NHS Foundation Trust

Facilities Admin Assistant

The closing date is 12 August 2025

An opportunity has arisen for a Facilities Admin Assistant to assist in the effective provision of Administration Services within Facilities at various Nottingham site. The role requires an enthusiastic, organised and well motivated individual, with previous admin experience desirable but not essential.

This 15 hour position working a Monday and Tuesday.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Main duties of the job

You will be part of the Facilities Team ensuring a high-quality and efficient administration service is provided.

The role requires someone who has the ability to prioritise and work on their own initiative.

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Job responsibilities

General Admin duties including electronic filing, processing invoices and ordering of items, typing, scanning, inputting onto electronic systems, staff training, arranging and coordinating meeting, room bookings, producing a monthly newsletter ensuring all work is carried out accurately and in a timely manner.

Person Specification

Qualifications

• Good general education, GCSE or equivalent

Training

• RSA II or equivalent experience
• Apprenticeship Level 2 Business Admin or equivalent experience
• Apprenticeship Level 3 Business Admin or equivalent
• DSE Training

Experience

• Experience in providing an efficient Administration service
• Experience of using Microsoft Office packages, computer programmes, i.e. graphics, tables, and to produce and present accurate documentation to a high standard
• Experience in dealing with people to maintain a high level of customer service
• Experience of working without supervision and independently
• Ability in prioritising and organising workloads at required deadlines

Knowledge

• Working knowledge of Microsoft packages
• Some knowledge of personnel issues and employment, recruitment processes
• Awareness of Trust polices, procedures
• Knowledge understanding of the range of Facilities Services, Catering, Portering, Domestic

Values and Behaviours

• All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
• All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

£24,465 a yearPer annum (Pro rota for part time)