F&B Coordinator

Harri; City of Westminster; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Wagestream

Nutritious meals prepared by our team

Pension scheme

Employee Assistance Programme with Hos

Job summary

The Groucho Club is seeking an organised Food & Beverage Coordinator to support the smooth running of our F&B operation. This role offers 32-40 hours per week across 4 days, with a focus on stock control, purchasing, recipe costing and EPOS management to drive accurate data and efficient processes.

Reporting to the Head of Food & Beverage Operations, you will coordinate stock, raise orders, maintain supplier records, and produce critical reports that help the team optimise profitability and

Qualifications

• Experience in Food & Beverage administration, stock control, purchasing or operations support within hospitality.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Experience working with stock control, purchasing or recipe costing systems.
• Knowledge of EPOS administration and hospitality operational systems.
• Strong analytical skills and confidence working with spreadsheets and reporting.
• Understanding of gross profit, stock management and cost control principles.
• Excellent communication and relationship-building skills.
• A proactive, solutions-focused approach and the confidence to work across multiple departments.
• Ability to manage suppliers and internal stakeholders professionally and effectively.
• Understanding of food safety, allergen management and compliance requirements.

Responsibilities

• Coordinating stock control processes across all Food & Beverage outlets, supporting monthly stock counts and variance investigations.
• Producing and distributing regular reporting on stock performance, gross profit, wastage, purchasing spend and event performance.
• Raising and managing purchase orders for food, beverage, consumables and operational supplies.
• Supporting supplier administration, maintaining approved supplier records, pricing information and ordering schedules.
• Building and maintaining recipes, product lines and menu costings to ensure accuracy across systems.
• Managing and updating EPOS systems, including pricing, buttons, stock depletion links and user permissions.
• Monitoring pricing changes and supporting the review of food and beverage profitability.
• Coordinating Food & Beverage events and activations, maintaining event schedules, critical paths and operational briefs.
• Supporting menu launches, supplier tastings and departmental projects through effective administration and organisation.
• Managing meeting schedules, agendas, minutes and action trackers for the Food & Beverage leadership team.
• Maintaining allergen records, supplier due diligence documentation and compliance records.
• Ensuring all operational data, reporting and documentation is accurate, current and accessible.
• Acting as a key liaison between Food & Beverage, Finance, Programming and wider Club departments.
• Supporting the continuous improvement of systems, processes and operational efficiency across the business.

Skills

Stock control

Purchasing

Recipe costing

EPOS administration

Data reporting

Analytical skills

Attention to detail

Organisational skills

Tools

EPOS systems

Job description

About The Groucho Club

The Groucho exists to keep Soho’s artistic, liberal spirit burning bright, and to champion London’s role as a creative powerhouse on the world stage. A joyful, generous and welcoming space for ideas, creative life and the occasional late night.

Born in 1985 as the antidote to the cloistered gentlemen’s clubs of London’s Mayfair, The Groucho Club was founded on a radical idea: that good company is the kind chosen by ideas rather than status, that emerging voices belong in the same room as established ones, and that culture is made through conversation, collision and curiosity.

Forty years on, that belief still drives everything we do. We exist to facilitate the conversations that shape culture now and next, to back the people making it, and to keep Soho generous, welcoming and alive to creative possibility. We host, we don’t serve.

Members and guests are people we know, not names on a list.

Food & Beverage Coordinator

We are looking for an organised, analytical and highly collaborative Food & Beverage Coordinator to support the smooth running of our Food & Beverage operation.

This role offers flexibility with 32-40 hours per week and can be worked across 4 days, making it ideal for someone seeking a better work-life balance whilst developing their career within a dynamic hospitality environment.

Reporting to the Head of Food & Beverage Operations, this role is central to ensuring the systems, processes and administration that underpin our Kitchens, Bars and Restaurants operate efficiently and accurately. You will be responsible for stock control coordination, purchasing administration, recipe costing, EPOS management, supplier administration and operational reporting, helping our teams focus on delivering exceptional experiences for our members and guests.

Working closely with the Executive Chef, General Manager, Bars Manager, Restaurant Manager, Finance and Programming teams, you will become a trusted point of coordination across the Club, providing essential operational support and maintaining the accuracy of the information that drives decision‑making throughout the business.

This role is perfect for someone who thrives on organisation, enjoys working with data and systems, and takes pride in delivering accuracy, efficiency and exceptional attention to detail.

What You’ll Be Doing

• Coordinating stock control processes across all Food & Beverage outlets, supporting monthly stock counts and variance investigations.
• Producing and distributing regular reporting on stock performance, gross profit, wastage, purchasing spend and event performance.
• Raising and managing purchase orders for food, beverage, consumables and operational supplies.
• Supporting supplier administration, maintaining approved supplier records, pricing information and ordering schedules.
• Building and maintaining recipes, product lines and menu costings to ensure accuracy across systems.
• Managing and updating EPOS systems, including pricing, buttons, stock depletion links and user permissions.
• Monitoring pricing changes and supporting the review of food and beverage profitability.
• Coordinating Food & Beverage events and activations, maintaining event schedules, critical paths and operational briefs.
• Supporting menu launches, supplier tastings and departmental projects through effective administration and organisation.
• Managing meeting schedules, agendas, minutes and action trackers for the Food & Beverage leadership team.
• Maintaining allergen records, supplier due diligence documentation and compliance records.
• Ensuring all operational data, reporting and documentation is accurate, current and accessible.
• Acting as a key liaison between Food & Beverage, Finance, Programming and wider Club departments.
• Supporting the continuous improvement of systems, processes and operational efficiency across the business.

What Makes You a Great Fit

• Previous experience in a Food & Beverage Administration, Stock Control, Purchasing or Operations support role within hospitality.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to accuracy.
• Experience working with stock control, purchasing or recipe costing systems.
• Knowledge of EPOS administration and hospitality operational systems.
• Strong analytical skills and confidence working with spreadsheets and reporting.
• Understanding of gross profit, stock management and cost control principles.
• Excellent communication and relationship-building skills.
• A proactive, solutions-focused approach and the confidence to work across multiple departments.
• Ability to manage suppliers and internal stakeholders professionally and effectively.
• Understanding of food safety, allergen management and compliance requirements.
• Passionate about hospitality, culture and delivering operational excellence behind the scenes.

Why You’ll Love It Here

• Competitive salary.
• 28 days holiday including bank holidays, pro-rata.
• Wagestream to support your financial wellbeing.
• Nutritious meals prepared by our team.
• Pension scheme.
• Employee Assistance Programme with Hospitality Action.
• Refer a Friend Scheme – earn up to £1,000 when you successfully refer a friend.

Eligibility to Work

To be considered for this position, you must have the right to work in the UK. Unfortunately, The Groucho Club cannot offer sponsorship for this role, and applications from candidates requiring visa sponsorship cannot be considered.

Equal Opportunities

The Groucho Club is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression.

No agency support required, direct candidates only, please.