External Scrutiny Co-Ordinator

British Transport Police; Greater London; Hybrid; GBP 29,000 - 35,000; Part time

Benefits offered by this job

Flexible working

Annual leave benefits

Pension scheme

Training and development

Job summary

British Transport Police is seeking an External Scrutiny Co-Ordinator to join the Trust, Legitimacy & Community Policing Department. You will coordinate external scrutiny activity, support Independent Advisory Group (IAG) and ensure governance processes are delivered and recorded.

This role involves organising meetings, maintaining records, and tracking actions to drive transparency, accountability and organisational learning across BTP.

Qualifications

• Experience coordinating meetings, agendas and records.
• Ability to build relationships with diverse stakeholders.
• Strong governance or oversight experience with reporting.

Responsibilities

• Coordinate external scrutiny activity, organise meetings and minutes.
• Manage scrutiny inbox and central contact point for members.
• Prepare, distribute and track reports and recommendations.
• Recruit and support external scrutiny panels and IAG volunteers.
• Build relationships with internal and external stakeholders to promote transparency.

Skills

Meeting coordination

Stakeholder management

Governance

Communication skills

Data handling

Tools

Microsoft Office

Job description

Job Introduction
Salary: £31,736.51, plus £4,613.61 London allowance per annum FTE (pro rata for 24 hours per week)
Contract Type: Permanent
Location: 200 Buckingham Palace Rd, London
Type of Working Arrangement: Blended approach of home and office-working is available
Hours: This is part-time role (24 hours per week)
British Transport Police (BTP) is the national police force for the rail network throughout Great Britain. We are the ‘Guardians of the Railway,’ putting passenger safety at the heart of what we do. Our values are simply: We Care, We Do the Right Thing, We Strive to Be Better Every Day, We Are One BTP, and We Are Proud to Protect. Join us and help create an environment where we can all be our best every day.

The Opportunity

Are you looking for your next exciting career move? British Transport Police has an excellent opportunity for an External Scrutiny Co-Ordinator to join the Trust, Legitimacy & Community Policing Department.

As an External Scrutiny Co-Ordinator with BTP, you will play a key role in supporting the Force's commitment to transparency, accountability and public confidence. Working closely with the External Scrutiny & IAG Manager, you will co-ordinate and support BTP's external scrutiny and Independent Advisory Group (IAG) activity, ensuring that scrutiny processes are delivered effectively and consistently across the organisation.

You will provide a comprehensive co-ordination and administrative service, supporting the planning, organisation and delivery of meetings, maintaining accurate records, tracking actions and ensuring outputs are communicated to relevant stakeholders. The role is central to maintaining governance processes, reporting arrangements and documentation, helping to ensure recommendations and learning are captured and progressed.

Through your work, you will contribute to organisational learning, continuous improvement and the delivery of Trust and Legitimacy priorities, helping BTP to strengthen relationships with the communities it serves and demonstrate its commitment to fair and accountable policing.

What You’ll Be Doing

• Co-ordinating and supporting all external scrutiny activity, including organising meetings, maintaining attendance records, preparing agendas, and accurately recording minutes, actions and outcomes.
• Managing the External Scrutiny inbox and acting as a central point of contact for scrutiny panel members, stakeholders and partners, ensuring enquiries and requests are handled effectively.
• Preparing, distributing and tracking reports, updates and recommendations arising from external scrutiny activity, ensuring actions are progressed and governance requirements are met.
• Recruiting, supporting and maintaining external scrutiny panel members and Independent Advisory Group (IAG) volunteers, including vetting compliance, attendance records and expense administration.
• Building effective relationships with internal and external stakeholders, co-ordinating requests for external scrutiny and promoting collaborative working to support organisational transparency and accountability.
• Supporting the continuous improvement of scrutiny processes through environmental scanning, reviewing best practice, maintaining Terms of Reference, and redacting Body Worn Video footage for stop and search scrutiny activities.

What You’ll Bring To The Team

• Experience of co-ordinating meetings, preparing agendas and documentation, recording actions, maintaining activity trackers and supporting governance or oversight processes to ensure effective delivery and reporting.
• Strong interpersonal and communication skills, with the ability to build positive relationships and work effectively with stakeholders from a wide range of backgrounds, managing differing viewpoints with professionalism and confidence.
• Excellent organisational skills, with the ability to prioritise competing demands, manage sensitive information appropriately and deliver high-quality work to tight deadlines.
• Must be able to conduct PNC and PND search for potential new members of certain Scrutiny Panels, or be willing to undertake training within the first 3 months in the post.
• Proficiency in Microsoft Office applications and the ability to prepare accurate reports, presentations and written communications for both internal and external audiences.
• Knowledge of data protection principles and experience of handling confidential and personal information in accordance with relevant legislation and organisational policies.
• Ability to analyse, organise and present information clearly to support decision-making, continuous improvement and the effective delivery of external scrutiny and community engagement activities.

Additional Information

This can be a complex role and a highly rewarding role with many opportunities for the Post Holder to develop and make the role their own. The Post Holder needs to be flexible to work away from home on occasions, at some weekends and some evenings including overnight stays. Where possible advance notice is given, however there may be occasions when short notice is given.

Further information about this vacancy can be found in the attached job description.

What We Offer

• 28 days annual leave plus bank holidays, increasing to 30 days after 5 years.
• Family-friendly policies, including up to 26 weeks paid maternity and adoption leave.
• Bespoke benefits platform and Blue Light Card access.
• Salary sacrifice options for cycles, home technology, gym membership, and electric vehicles.
• Interest-free annual rail season ticket loan after 6 months.
• Access to the Transport Benevolent Fund for health, welfare, and financial support.
• Development opportunities, including fully funded apprenticeships.
• Excellent Pension scheme: We offer the BTP GPP Police Staff Pension Scheme, administered by Royal London. This group personal pension plan is available to all police staff and is a defined contribution scheme. It provides the flexibility to vary your pension contributions from 4.4% to 12% of your salary. For more information, visit the Royal London dedicated pension page or email us at [e-mail]. Note: If you are an existing member of Police Staff in the RPS, your pension will not be affected.

Inclusion & Diversity

We are committed to building a workforce where everyone feels they belong.

We welcome applications from people of all backgrounds, identities and lived experiences. Diversity strengthens our teams, improves our services and helps us better represent and support the communities we serve.

We are proud to be an inclusive employer and strive to create a workplace that is fair, respectful and accessible to all. We actively work to challenge discrimination, remove barriers and ensure equity throughout our recruitment and employment practices.

If you need any reasonable adjustments during the recruitment or selection process, please let us know - we are happy to support you. Your talent, your potential, and your unique perspective matter here.

For more information on Inclusion or the Disability Confident Scheme, please click the links Inclusion & Diversity Disability Confident Scheme

Vetting: Successful applicants will be required to pass Recruitment Vetting (3 years minimum UK residency required), including a full background and financial disclosure. For more information and Top Tips, please see attached document.

Medical: We’ll ask for relevant health and medical history details to support employee wellbeing.

References: We'll ask for references to cover the past 5 years.

For further information, please contact our Resourcing Team [e-mail].

AI can be a useful tool to spark ideas or help you organise your thoughts, but when it comes to your application, we want to hear from you, not an algorithm. What truly stands out to us are genuine stories, personal insights and the experiences that have shaped who you are. Authenticity matters - it helps us understand your motivations, your strengths and how you’ll contribute to our team. So, use AI if it helps you get started, but let your own voice lead the way.