Expert External Co-ordinator

Astellas Pharma Inc.; United Kingdom; On-site; GBP 35,000 - 50,000; Full time

Job summary

Astellas Pharma Inc. is seeking an External Expert Coordinator to support Global Strategic Brand Teams in engaging with key healthcare professionals. This role requires strong interpersonal skills, a solid understanding of pharma compliance, and the ability to manage multiple tasks efficiently. The position offers a hybrid working model, ensuring a balance of office and remote work to optimize productivity.

Qualifications

• Demonstrated experience in Veeva Events Management technology.
• Strong understanding of pharma compliance rules & regulations.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate KEE travel and ensure compliance with regulations.
• Attend concept meetings to understand approval processes.
• Enter engagement details into Veeva Event Management for approval.

Skills

Interpersonal skills

Attention to detail

Multi-tasking

Education

Bachelor’s degree in Business Administration or Management

Tools

Veeva Events Management (VEM)

Job description

Social network you want to login/join with:

Description Expert External Co-ordinatorAbout Astellas: At Astellas we are a progressive health partner, delivering value and outcomes where needed. We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions. We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage. Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division. We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes. Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care. The Opportunity: As the External Expert Coordinator, you will support the Global Strategic Brand Teams in engaging with leading healthcare professionals (KEEs). This role involves working closely with senior Astellas leaders and internationally respected HCPs, so strong interpersonal and relationship-building skills are essential. You’ll be responsible for ensuring a smooth, end-to-end experience for KEEs, collaborating with Business Leads (Medical and Commercial) as well as Ethics & Compliance (E&C) teams. A solid understanding of EFPIA Compliance Regulations is key. As part of the KEE Solutions Team, you’ll help deliver integrated support across Astellas functions and report to the Senior Manager, Congress & Events Enablement. Hybrid Working: At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver. Key Responsibilities:

Attend concept meetings with business Leads, Ethics & Compliance, Legal, and Congress & Events teams to understand scope and approval processes.

Provide KEE Solutions guidance and enter engagement details into Veeva Event Management (VEM) for approval.

Complete KEE contracts and ensure all supporting documentation is properly uploaded to systems such as MyContract and SharePoint.

Coordinate with Business Operations to raise POs, process KEE invoices, and resolve finance queries promptly.

Book KEE travel while ensuring compliance with internal and external regulations.

Collaborate with cross-functional teams to improve the KEE experience and identify opportunities for process efficiencies.

Essential Knowledge & Experience:

Demonstrated experience of working knowledge of Veeva Events Management (VEM) technology.

Strong understanding of pharma compliance rules & regulations.

Excellent interpersonal skills as there will be extensive verbal and written communication with both internal colleagues and external customers.

Demonstrated fluency in written and spoken English.

High attention to detail.

Strong ability to multi-task and work under-pressure and to tight timelines.

Education:

Bachelor’s degree in Business Administration or Management or equivalent.

Additional Information:

This is a permanent, full-time position.

Position is based in the UK.

This position follows our hybrid working model. Role requires a blend of home and a minimum of 2 days per quarter in our Warsaw office. Flexibility may be required in line with business needs.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #LI-Addlestone#LI-Hybrid#LI-ND1