Experienced HR Administrator (Maternity Leave Cover)

Abel & Imray; Bath; Hybrid; GBP 30,000; Full time

Job summary

An established professional legal services firm seeks an enthusiastic HR Administrator to cover maternity leave. Located in Bath, the role involves supporting HR functions, maintaining accurate HR data, and engaging with staff across all levels. Ideal candidates will be CIPD level 3 qualified, possess strong communication and organizational skills, and exhibit attention to detail. The position offers full-time hours with remote working options available.

Benefits

22 days annual leave

Life assurance

Private medical insurance

Cycle to work scheme

Season ticket loan

Qualifications

• Strong interest in HR administration in a professional services business.
• Ability to manage own workload and work proactively.
• Excellent verbal, numerical, and written communication skills.

Responsibilities

• Monitor shared HR inboxes and provide first-line HR support.
• Maintain HR system with accurate data entry and processes.
• Support recruitment and manage HR administrative processes.

Skills

Attention to detail

Communication

Organizational skills

Education

CIPD level 3 qualification

Tools

MS Office

SDWorx HR system

Job description

Experienced HR Administrator (Maternity Leave Cover)

Job Reference

240625_TH2

Location

Bath Office

Function

HR Administrator

Status

Full Time

Job Type

Fixed Term Contract

Experienced HR Administrator (Maternity Leave Cover)
Full time – FTC circa 15 months
Bath office / Regular home working
Salary: circa £30k per annum depending on experience

We’re looking for an enthusiastic and confident person to work as part of our small HR team. You’ll be based in our Bath office which is less than ten minutes’ walk from both the bus and train stations and close to the city centre shops and facilities.

You will have a solid background in HR administration and high standards as regards accuracy, planning and prioritisation as well as excellent interpersonal and communication skills and the confidence to act on your initiative, whilst valuing being part of a collaborative team.

This role will offer a good fit for someone who has excellent attention to detail, is highly organised, approachable, pragmatic and proactive.

What you’ll be doing

Your tasks will typically include various administrative duties such as:

• Monitoring the shared HR inboxes and providing first-line advice on all HR policy/procedure/system queries and owning, supporting, resolving or escalating as appropriate.
• Maintaining our HR system; data entry including e.g. accurate and timely entry of new employee information and employee HR data changes, ensuring accurate HR administrative processes and procedures are followed.
• Ensuring the integrity and accuracy of employee data, working to resolve any issues that may emerge.
• Preparing HR paperwork and correspondence.
• Working with the Accounts team to ensure that payroll and benefits data is captured accurately and in a timely manner.
• Supporting the firm’s recruitment including liaising with hiring managers and managing the online recruitment portal (Webrecruit).
• Taking responsibility for HR administrative processes including e.g. sickness absence records, maternity/paternity records and monitoring probation periods.
• Managing the new starters’ and leavers’ processes and procedures.
• Supporting the HR team with managing the firm’s various benefit and salary sacrifice schemes including issuing pension communications and handling auto-enrolment processes and procedures.
• Attending meetings as a minute taker.
• Carrying out HR induction presentations with new joiners.
• Carrying out exit interviews.
• Dealing with reference requests.
• Preparing HR reports.
• Other adhoc admin duties as required.

Although you will be based in our Bath office, there is provision for regular homeworking (up to 3 days per week for a full-time position). From time to time, travel to our other offices in Cardiff and London (where our other HR staff are based) will be expected. Travel to and from our Cardiff and London offices will be paid for by the firm.

We offer 22 days’ annual leave (excluding bank holidays) and a variety of other employee benefits including life assurance, income protection, private medical insurance, cycle to work and electric car schemes, a season ticket loan and winter flu vaccinations.

Who we’re looking for

You’ll have a strong interest in performing an HR administration role in a professional services business and have the core qualities to make a success of the role: a high level of attention to detail and concern for accuracy, excellent verbal, numerical and written communication skills, the ability to carry out tasks proactively and unsupervised, collaborative and an attitude of getting tasks effectively completed in an efficient manner. Whilst you will work alongside other colleagues, you will be expected to manage and progress your own workload and to be confident speaking with all levels of staff (from partners to apprentices) face to face and by video/telephone.

You will be CIPD level 3 qualified. You will have a solid understanding of the core MS Office tools (Outlook, Word, Excel and PowerPoint) as well as HR systems and planners. A good working knowledge of the SDWorx HR system would be beneficial but is not a requirement.

More about us

We’re a long established professional legal services firm that’s growing. We pride ourselves on looking after our colleagues, whether they are just starting out or have been with us for many years – we are all about developing long term relationships.

As a firm of patent and trade mark attorneys we help others by looking after their ideas so that they are free to do what matters most to them. Our clients range from established global brands to UK-based start-ups, who need legal advice and support to protect their intellectual property. We help safeguard their ideas and innovations by securing patents, trade mark and design registrations. That sees us work with authorities in the UK, across Europe and around the globe.

Everything we do centres around providing the highest service and professional standards to our clients and all our support teams play a vital role in doing that. We’re also committed to improving equality, diversity and inclusivity within our community, as members of IP Inclusive – a professional intellectual property body.

How to apply

If the above sounds like you – and you like the sound of us – please apply with your CV and a covering letter.