Expenses Specialist

BAM UK & Ireland; Glasgow; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Private healthcare

Life assurance

26 days holiday

Wellbeing days

Volunteer day

Personal development

Flexible benefit pot

Job summary

BAM UK & Ireland is recruiting an Expenses Specialist to join our Finance Shared Services in a hybrid role, combining home working with three days at the Kilsyth office.

You’ll process employee expense claims, ensure VAT and policy compliance, and support timely reimbursements across high-volume transactions while building strong relationships with employees and internal stakeholders.

Qualifications

• Experience in Accounts Payable or similar Finance role.
• Pursuing accounting qualifications (AAT/ACCA/CIMA) preferred.
• Strong understanding of expense policies, VAT rules and compliance.

Responsibilities

• Check expense submissions for accuracy and policy compliance.
• Coordinate with HR/Payroll/Finance to ensure prompt reimbursements.
• Manage high volumes of expense transactions within SLAs.
• Respond to employee and supplier queries in a professional manner.
• Maintain documentation and drive expense system improvements.

Skills

Accounts Payable

Detail-oriented

VAT knowledge

Education

Accounting qualification in progress (AAT/ACCA/CIMA)

Tools

Rydoo

SAP

COINS

Job description

Building a sustainable tomorrow

BAM UK & Ireland is recruiting an Expenses Specialist. This is a hybrid role, with employees working from home and attending our Kilsyth office three days per week.

BAM UK & Ireland is recruiting an Expenses Specialist. This is a hybrid role, with employees working from home and attending our Kilsyth office three days per week.

Responsible for the accurate and timely processing of employee expense claims and reimbursements, supporting high-volume transactional activities within Finance Shared Services. The role involves ensuring compliance with company policies, financial controls, tax regulations, and service level agreements, while building effective relationships with employees, suppliers, and internal stakeholders. Key duties include validating expense submissions, coordinating with HR, Payroll, and Finance teams to ensure prompt reimbursements, and contributing to expense management, ERP system activities, and continuous process improvements.

Making Possible

• Check submissions for accuracy, including correct cost codes, VAT treatment, company details, and compliance with expense policies.
• Identify and address duplicate claims, coordinating adjustments where necessary.
• Manage large volumes of expense transactions in line with agreed service level agreements (SLAs).
• Monitor shared mailboxes and respond promptly and professionally to employee and supplier queries.
• Perform regular reconciliations and resolve variances to maintain accurate records and audit readiness.
• Ensure all-expense-related documentation is electronically filed and easily accessible for compliance checks.
• Assist with ad hoc finance or system-related projects as required.
• Maintain high standards of data entry and payment processing with strong attention to detail.
• Process claims using Rydoo/SAP/COINS and effectively to process and track transactions.
• Respond promptly to queries and provide guidance on expense policies
• Build and sustain positive working relationships across departments.
• Work to strict timelines and elevate issues promptly to avoid delays.
• Apply understanding of relevant regulations and practices where applicable.

What’s in it for you?

• Competitive salary
• A wide range of family friendly policies
• 8% matched pension contributions
• Private healthcare
• Life assurance
• 26 days holiday
• 2 wellbeing days
• 1 volunteering day
• Personal and professional development
• Flexible benefit pot

What do you bring to the role?

• Experience working within an Accounts Payable or similar Finance role.
• Ideally studying towards an accounting qualification (e.g., AAT, ACCA, CIMA)
• Demonstrates a strong desire to build a career in finance, particularly within Accounts Payable/Expenses, and contribute to the efficiency and accuracy of financial operations.
• Willingness to learn and apply knowledge of expense-related policies, tax regulations (e.g., VAT), and compliance requirements
• Interest in understanding how accurate expense management supports business objectives and contributes to financial planning.
• Commitment to learning and applying best practices in expense systems, policies, and processes, ensuring full compliance and identifying opportunities for improvement.
• Ability and willingness to build strong working relationships with internal teams and external stakeholders to ensure smooth expense operations.
• Desire to gain exposure to finance-related projects and system enhancements, contributing to process improvements and efficiency.
• Interest in understanding how broader economic and business trends impact expense policies and cost control.
• Willingness to learn how accurate expense management supports cash flow, cost efficiency, and profitability.

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

The application process

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you. "Join us in Making Possible"