Expenses Clerk

Reed; Stoneleigh; On-site; GBP 21,000 - 27,000; Full time

Job summary

Reed is seeking an experienced Accounts Assistant to join a busy Finance team in Stoneleigh. The role focuses on processing staff expenses, ensuring VAT compliance and maintaining precise records within Sage 200. It is a full-time, on-site position offered on a temporary basis with extension potential.

You will support the finance team with expense validation, coding, and reporting, while upholding strict financial controls and confidentiality. Immediate start available.

Qualifications

• Experience in a finance or accounts environment.
• Good understanding of VAT regulations and invoice processing.
• Experience using a computerised finance or ERP system such as Sage 200.
• Strong Microsoft Excel, Outlook and Word skills.
• Excellent attention to detail and accuracy.
• Ability to manage deadlines and stay organised.

Responsibilities

• Process staff expense claims accurately within agreed timescales.
• Review expense claims for compliance with company policies.
• Validate receipts and VAT requirements.
• Identify and process prepayments appropriately.
• Maintain accurate records in Sage and expense systems.
• Assist with expense batch validation and postings.
• Ensure correct accounting coding and period allocations.
• Support wider finance and administrative activities as needed.

Skills

Attention to detail

Excel skills

Organisational skills

Communication skills

Problem solving

Tools

Sage 200

Job description

Accounts Assistant (Staff Expenses)

Location: Stoneleigh, Warwickshire (On-site)

Contract: Temporary, 3 months initially with high chance of extension

Hours: Full-time

We are recruiting for an experienced Accounts Assistant to join a busy Finance team based in Stoneleigh. This is an excellent opportunity for a finance professional with strong attention to detail and previous accounts administration experience to support the processing and validation of staff expenses within a well-established organisation. The role is initially offered on a 3-month temporary basis with a strong possibility of extension.

The Role

Working closely with the Finance team, you will be responsible for ensuring the high volume of staff expenses are processed accurately and in line with company policy, while maintaining high standards of financial control and compliance.

Key responsibilities include:

• Processing staff expense claims accurately and within agreed timescales.
• Reviewing claims to ensure compliance with company expense policies.
• Validating receipts and checking VAT requirements are met.
• Identifying and processing prepayments appropriately.
• Investigating and resolving non-compliant expense submissions.li>
• Maintaining accurate records within Sage and expense management systems.
• Assisting with expense batch validation and financial postings.
• Ensuring transactions are coded correctly and allocated to the correct accounting periods.
• Supporting wider finance and administrative activities as required.
• Maintaining accurate filing systems and financial records.

About You

To be successful in this role, you will have:

• Previous experience working within a finance or accounts environment.
• Good understanding of VAT regulations and invoice processing.
• Experience using a computerised finance or ERP system such as Sage 200.
• Strong Microsoft Excel skills, alongside proficiency in Outlook and Word.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to manage deadlines effectively.
• Excellent communication skills and the ability to build relationships with stakeholders.
• A proactive and professional approach to problem-solving.
• Ability to handle confidential and sensitive information appropriately.

What's in it for You?

• Immediate start opportunity.
• Gain experience within a respected organisation.
• Supportive team environment.
• Full-time, office-based role.
• Three-month temporary contract with a high likelihood of extension.
• Opportunity to broaden your finance and accounts experience.