Expenses Clerk

haart Estate Agents; Colchester; On-site; GBP 20,000 - 25,000; Full time

Job summary

An established industry player is looking for an Expenses Clerk/Accounts Payable to join their dynamic finance team. This full-time role involves processing expenses and invoices while ensuring compliance with company policies and legislation. You'll contribute to the smooth operation of accounts payable, manage multiple tasks, and communicate effectively with employees. If you're detail-oriented, a team player, and eager to grow in a supportive environment, this opportunity offers a chance to make a significant impact in a busy office setting.

Qualifications

• Experience in Accounts Payable is desirable.
• Strong attention to detail and communication skills are essential.

Responsibilities

• Process company expenses and invoices in line with policies.
• Ensure correct authorization of expenses and invoices.
• Manage supplier queries and discrepancies.

Skills

Attention to detail

Communication skills

Ability to interpret company policy

Flexibility

Team player

Ability to work independently

Time management

Education

Legal entitlement to live and work in the UK

Tools

Excel

Job description

We are seeking to recruit an Expenses Clerk/Accounts Payable to be based full time at the Spicerhaart Head Office. You will sit within our busy finance team, and will be responsible for processing company expenses and invoices, in line with company policies and legislation, amongst other ad hoc duties.

Job Title: Accounts Payable / Expenses Clerk

Accountability: Accounts Payable Manager

Location: Colwyn House, Colchester **this is not a remote role**

Salary: Up to £24,250 dependent on experience

Overall purpose of the job:
To process the company’s expenses / invoices in line with company policy & legislative requirements and all other accounts payable related duties required by the manager.

Main Duties And Responsibilities:

1. Contributing to the smooth running of the company’s Accounts Payable and Expenses function
2. Ensuring Expenses / invoices are correctly authorised in line with company policy
3. Checking and coding employee expense claims / invoices
4. Communicating with employees to enforce company policy
5. Inputting invoices / Expenses on the system
6. Understanding and resolving invoice discrepancies and supplier queries
7. Using Excel spreadsheets for importing multi-site invoices
8. Managing multiple mailboxes
9. Supplier Statement reconciliation
10. Filing, scanning and ad hoc duties as required

Essential Key Skills and Experience:

1. Willingness to be flexible and assist the team when required
2. Attention to detail
3. Ability to interpret and apply company policy
4. Ability to work with minimal supervision
5. Genuine team player with can do attitude
6. Ability to work quickly and accurately to meet deadlines
7. Ability to manage, plan and prioritise workloads
8. Confident, articulate and adept in obtaining / challenging information
9. Good written and spoken communication skills

Desirable:

1. Working knowledge of Accounts Payable

The Finer Details:
We Are Currently Conducting Some Interviews Using Video Software. To Be Eligible To Proceed In Our Recruitment Process, You Will Need:

1. Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)
2. We’ll need evidence of your right to work in the UK, in the form of: Passport/Birth Certificate
3. Proof of Address
4. National Insurance
5. Drivers Licence Check