Exhibition and Events Coordinator

Home Live Art; Hastings; On-site; GBP 40,000 - 60,000; Part time

Job summary

A creative community organization is seeking a part-time Exhibition & Events Coordinator to manage a new exhibition celebrating queer history at Hastings Museum & Art Gallery. This freelance role involves logistical coordination and fostering collaboration among various stakeholders. The ideal candidate is organized and proactive, with a passion for community-driven projects. This position is fixed-term over 6 months, starting November 2025.

Qualifications

• Experience in coordinating events or exhibitions.
• Ability to facilitate communication among diverse groups.
• Passion for queer history and community engagement.

Responsibilities

• Act as logistical lead for the exhibition project.
• Support communication and collaboration between the Collective and museum staff.
• Ensure smooth operations and support team members.

Skills

Organizational skills

Communication skills

Proactive approach

Job description

Exhibition & Events Coordinator

Fee: £8,320* (freelance contract over 6 months, at 2 days a week)
Job type: Freelance, fixed-term, part-time
Start date: 1 November 2 | Location: Hastings
Application deadline: 23:59 on on Monday 1 September 2025

*Please note: We are currently fundraising to extend this role to 12 months (total fee £16,640) and will know the outcome of this funding by 1 October 2025.

Excited by the idea of supporting a bold, queer and community-led project at Hastings Museum & Art Gallery?

We’re looking for a skilled and organised Coordinator to help deliver an ambitious new exhibition and public programme created with the Hastings Queer History Collective.

Opening in April 2026, the exhibition will celebrate queer history, fashion and art through archival material, community stories and creative commissions. A lively wraparound programme of talks, workshops and events will bring together local voices and invite new audiences into the museum.

About the Role
The Project Coordinator will act as the logistical lead and main point of contact across the project, supporting strong communication and collaboration between the Collective, museum staff and partner organisations. This is a facilitative role, not a leadership position, focused on keeping things running smoothly and ensuring everyone involved is supported to do their best work.

If you’re an organised, proactive Coordinator who believes in the power of creativity to bring people together and spark change, we’d love to hear from you.

You can view or downloading the Job Information Document and application form here

https://bit.ly/ExhibitionEventsCoordinator

Application process and interviews

Application Deadline: 23:59 on Monday 1 September 2025

First interviews: Online w/c 15 September 2025

Second interview: Hastings w/c 22 September 2025

Ideal Start Date: 1 November 2025

Payment schedule: We're flexible with how this freelance post is paid, depending on the needs of the applicant. This can be via monthly invoices or split into three invoices across the contract period.

To discuss access requirements, request information in alternative formats, please go to our website for details https://bit.ly/ExhibitionEventsCoordinator