Executive to MD and Ad-Hoc Support to Wider Team

Bain and Gray; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic and creative production firm as an Executive Assistant, supporting the MD and a small team. This exciting new role offers a chance to bring structure to creativity and engage in business development. Your organizational skills and proactive attitude will be crucial in preparing pitches, coordinating schedules, and assisting with visual materials. This temporary position has the potential to evolve into a fixed-term contract, making it a fantastic opportunity for growth in a vibrant environment. If you're ready to make an impact, this is the role for you!

Qualifications

• 1-3 years' experience as an Executive Assistant.
• Strong communicator who can support business development.

Responsibilities

• Assist with the preparation of pitches and projects.
• Coordinate timelines and team schedules.
• Support scheduling meetings and organizing travel.

Skills

Organisation

Communication Skills

Google Workspace

Basic Design Skills

Tools

Canva

Adobe InDesign

Adobe Photoshop

Job description

Executive to MD and Ad-Hoc Support to Wider Team

Reference:

HW17002

Location:

London, Central

Job Type:

Temporary

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

Our client, an edgy and ideas driven production firm are seeking an EA to support their MD and small team of 3.

This is a new role so offers oodles of opportunity. Our client is seeking an EA (with approximately one to three years’ experience) who is collaborative, not afraid to ask questions and bring structure to their creativity. This role encompasses both EA responsibilities and light touch business development, supporting the MD follow up on her business leads and booking in follow up conversations with potential new clients. As such a strong and intelligent communicator is crucial.

Our client is coming into a busy period and with this being a new role, they are seeking a temp, with the possibility to progress to a fixed term contract.

Key Responsibilities:

• Assist with the preparation of new pitches, projects, and support with the delivery.
• Help coordinate timelines and team schedules.
• Assist with creating visual materials (e.g. presentation slides or pitch decks).
• Help keep production tracking documents up to date.
• Support with scheduling meetings, organising diaries and international travel.
• Assist with planning company events and booking restaurants, venues, or travel.

Key Skills:

• Highly organised with strong attention to detail.
• Proactive and able to anticipate potential issues before they arise.
• Comfortable using Google Workspace (Docs, Sheets, Calendar).
• Some basic design skills (e.g. Canva, Adobe InDesign and Photoshop) are a bonus.
• Friendly and professional communication style, both written and verbal.
• Calm and helpful under pressure, and happy to ask questions when unsure.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We area boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

For clients

Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information.

We are here to listen, to understand and to recruit you into the right job.