Executive Team Assistant

First Recruitment Services; Haywards Heath; On-site; GBP 27,000 - 30,000; Full time

Job summary

A well-established financial services company in Haywards Heath is seeking an Executive Assistant/Team Assistant. This office-based role involves providing administrative and organizational support, coordinating meetings and communication, ensuring efficient operations, and being the first point of contact for clients. The ideal candidate will have strong organizational skills and be adaptable in a busy environment.

Benefits

Excellent pension scheme

Life assurance

Regular salary reviews

20 days holiday plus bank holidays

Qualifications

• Prior experience in a similar support role.
• Strong organizational and time management skills.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.

Responsibilities

• Provide administrative support to the Director and senior team members.
• Coordinate diaries, arrange meetings, and manage calendars.
• Prepare meeting materials including agendas and reports.

Skills

Organizational skills

Communication skills

Time management

Proficiency in Microsoft Office

Job description

• Position: Executive Assistant/ Team Assistant
• Salary: £27,000 – £30,000 per year – very good all round company benefits, including excellent pension scheme along with life assurance and regular salary reviews. Holiday entitlement starts at 20 days plus all bank holidays – this increases with length of service
• Location: Haywards Heath, West Sussex
• Hours: Monday – Friday, 09:00 – 17:00 – office based role only
• Role based in Haywards Heath, modern offices, 10 minute walk from the station. Some parking available on site along with nearby free street parking.

We are delighted to be partnered with our successful, professional and very friendly client as they seek to recruit an Executive Assistant / Team Assistant to join their team at their offices in Haywards Heath. This role is an office based position and offers an excellent opportunity to work within a brilliant financial services based company.

The Role – Executive Assistant / Team Assistant

The Team Assistant / Executive Assistant will provide administrative and organisational support to the senior leadership and wider internal teams within a growing outsourced service provider to the insurance sector. This role is pivotal in ensuring efficient daily operations, acting as a liaison between departments, managing communication flows, and supporting both strategic and day-to-day activities.

My client is a small, dynamic, progressive and growing business.

Executive Assistant / Team Assistant– duties include:

• Provide administrative support to the Director and senior team members
• Co-ordinate diaries, arrange meetings, and manage calendars
• Prepare meeting materials including agendas and reports
• Monitor shared in-boxes, triage enquiries, and ensure prompt responses
• Act as first point of contact for client liaison via email and phone
• Maintain and update internal systems, contact databases, and documentation
• Support compliance-related administration and internal communications
• Assist with document formatting, filing, and office organisation
• Facilitate on-boarding processes for new staff
• Collaborate with other departments to support operational needs

The Person:

The successful candidate will be a proactive and adaptable administrator with excellent communication skills and a high degree of professionalism. They will demonstrate the ability to manage multiple tasks simultaneously and maintain attention to detail in a fast-paced / busy environment.

It is important to like pets as sometimes there are small (well behaved) dogs in the office.

Experience, competencies and knowledge required

• Prior experience in a similar support role
• Strong organisational and time management skills
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
• Confident in liaising with clients and supporting cross-functional teams
• Experience working in a small or medium-sized business setting
• Familiarity with regulated industries (e.g., insurance, financial services, legal) would be preferable
• Ability to handle confidential information with discretion

For more information regarding this new and exciting Executive Assistant opportunity, please apply now! Short-listing will take place soon – don’t miss out!

Wild Recruitment Ltd T/A First Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.