Executive Support Team Administrator

UCL Eastman Dental Institute; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious dental institute in London seeks an Executive Support Team Administrator to provide comprehensive administrative support to its senior management team. This role includes managing complex diaries, serving committees, and ensuring the efficient functioning of the institute's operations, while offering great benefits like extensive holiday leave and a workplace gym.

Benefits

41 Days holiday: 27 days annual leave, 8 bank holidays, and 6 closure days

Cycle to work scheme

Defined benefit career average pension scheme

On-site gym

Employee assistance programme

Enhanced maternity, paternity, and adoption pay

Qualifications

• Substantial office/administrative experience required.
• Experience managing busy and complex diaries.
• Ability to work discreetly and maintain confidentiality.

Responsibilities

• Support the Executive Officer and Executive Assistants in administrative tasks.
• Interact with senior management and external individuals.
• Handle confidential communications effectively.

Skills

Professional administrative experience

Managing electronic diaries

Minute taking

Handling confidential information

Job description

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Executive Support Team Administrator, London

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

918b1b0e5fb8

Job Views:

3

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

About the role

To support the Executive Officer (EO) and two Executive Assistants (EA) in the efficient functioning of the Directorate and across the faculty, providing administrative support to multiple members of IOE’s Senior Management Team within the Directorate.

This is an important post within IOE’s Directorate, offering an opportunity to undertake a wide variety of operational activities including interacting with individuals both inside and outside of UCL.

This post is available at FTE ( hours per week).

Interviews will be held on Wednesday 30th July .

About you

You will have demonstrable and relevant professional administrative experience: substantial office/administrative experience including managing busy and complex electronic diaries, servicing committees and minute taking.

You will also have experience of handling and maintaining confidential information and communications; working discreetly, sensitively and effectively.

Your application form should address all the person specification points and should clearly demonstrate how your skills and experience meet each of the criteria.

It is important that the criteria are clearly numbered and that you provide a response to each one.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday: 27 days annual leave 8 bank holiday and 6 closure days (pro rata for part time staff)
• Additional 5 days’ annual leave purchase scheme (pro rata for part time staff)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Relocation scheme for certain posts
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service