Executive Support Officer

Mid Yorkshire Teaching NHS Trust; Wakefield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community-focused health institution in Wakefield is seeking an Executive Support Officer to provide comprehensive support to two Executive Directors. The ideal candidate should have substantial experience in supporting senior management, excellent communication skills, and strong organisational abilities. This full-time role offers a generous benefits package, including a pension plan and flexible working options. Join a friendly team that values innovation and high standards of care.

Benefits

Access to the NHS pension plan

Generous holiday allowance

Health and wellbeing services

Flexible working options

Opportunities for career progression

Qualifications

• Substantial experience supporting a Senior Manager/Director.
• Experience taking comprehensive and accurate minutes.
• Diary management skills.

Responsibilities

• Manage the Directors' inbox, calendar, and workload.
• Prepare agendas, collate papers, take minutes, and maintain action logs.
• Draft responses and allocate actions.

Skills

Organisational skills

Communication skills

Attention to detail

Problem-solving

Job description

For any enquiries regarding the role, please contact Natalie Glover, Head of Corporate Governance:

Email: [e-mail]

Phone: [phone]

About The Role

Do you have substantial experience supporting a Senior Manager/Director, excellent attention to detail, and proven organisation skills? Are you looking to join a friendly and supportive team? If yes, we would love to hear from you!

A fantastic opportunity has arisen for an Executive Support Officer to join our team, working alongside our Executive Directors. The Trust is committed to delivering its Strategy and developing its role as an anchor institution across communities, providing the best care to over 500,000 people across West Yorkshire.

We are seeking an enthusiastic and professional individual to provide high-quality, comprehensive, and confidential executive support to two of our Executive Directors (or an Executive Director and their deputy).

We have one full-time position and one 30-hour position available.

Main Duties

The role involves proactively managing the Directors' inbox, calendar, and workload, contributing to the effectiveness of our Executive Directors in managing the Trust.

Key Duties Include

• Being the first point of contact for the Executive Director.
• Managing diaries, including planning, organising, and maintaining schedules.
• Handling inbox management, including drafting responses, chasing and allocating actions, and forwarding communications.
• Undertaking meeting administration, including preparing agendas, collating papers, taking minutes, maintaining action logs, and preparing reports.
• Ensuring that bring-forward and pending systems are accurate to prepare the Director for upcoming meetings.

Key Requirements

The ideal candidate will have substantial experience supporting a Senior Manager/Director, experience taking comprehensive and accurate minutes, and diary management skills.

You should be well-organised, able to work independently, and demonstrate initiative in problem-solving. Excellent communication skills are essential for interacting with staff internally and externally.

Join Our Team

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work across hospitals, community settings, and patients' homes. We value our staff and strive to deliver high standards of care. Our team is friendly, passionate, and innovative, always seeking improvements.

We promote work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks provide safe spaces for sharing ideas and concerns, increasing awareness of equality, diversity, and inclusion. We encourage applicants from all backgrounds, especially members of the LGBTQ+ community, ethnic minorities, and people with disabilities or neurodivergence, as they are underrepresented in our Trust.

If you value caring, high standards, improvement, and respect, join us to make a difference every day.

Application Guidance

While AI tools can assist with applications, they cannot fully capture your skills and experience. Personalise your application to reflect your strengths. Our screening process is thorough, and disclosure of AI use is recommended if applicable.

Our Benefits

• Access to the NHS pension plan
• Generous holiday allowance of 27 days plus bank holidays, increasing with service
• Health and wellbeing services
• Additional benefits including onsite nurseries, childcare salary sacrifice, cycle schemes, home electronics scheme, car lease scheme, and support for carers
• Flexible working and family-friendly policies
• Staff networks, including LGBTQ+ and Race Equality
• Opportunities for career progression, training, and support

Skilled Worker Sponsorship

Learn more about skilled worker and health and care visas on our website.