Executive Support Assistant

Sponge; Bristol; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Sponge is seeking an Executive Assistant for a 1-year fixed-term maternity cover. This part-time role (25 hours/week) involves providing high-quality executive assistance to senior leaders, managing operational efficiencies, and ensuring smooth administrative processes. Key responsibilities include diary management, report preparation, and compliance support. Benefits include flexible working hours, remote options, and 25 days of holiday.

Benefits

Flexible working hours

Remote and Hybrid working options available

Pension scheme

Income protection and life assurance

25 days holiday (excluding bank holidays)

Your birthday off

Healthcare cash plan

Qualifications

• Proven experience in administrative or EA/PA roles.
• Strong attention to detail and discretion with confidential information.
• Able to manage multiple priorities and adapt to changes.

Responsibilities

• Provide executive support including diary and meeting coordination for senior leaders.
• Prepare and maintain reports, internal communications, and events.
• Support compliance activities across office functions.

Skills

Organisation

Communication

Time Management

Attention to Detail

Tools

Microsoft Office

Job description

Job Description

Sponge is hiring for a 1-year fixed-term contract to cover maternity.

This role is 25 hours per week, ideally spread across 5 days, attending the office on 2-3 of these days per week. You will provide dual support across the organisation, delivering both high-quality executive assistance to senior leaders and effective administrative support where required.

It ensures operational efficiency and a positive employee experience by enabling senior leadership to focus on strategic priorities while ensuring administrative processes run smoothly.

The role is pivotal in coordinating executive schedules, communications, and office operations, while also supporting onboarding. It requires discretion, excellent organisational skills, and a proactive mindset.

Job Requirements

• Proven experience in administrative or EA/PA roles.
• Excellent organisation, communication, and time management skills.
• Strong attention to detail and discretion when handling sensitive or confidential information.
• Proficient in Microsoft Office and familiar with HR systems or databases.
• Able to manage multiple priorities and adapt to changing demands.

Job Responsibilities

• Provide executive support including diary, travel, inbox, and meeting coordination for senior leaders (CEO, HRD, and FD).
• Prepare and maintain reports, board materials, internal communications, and events.
• Support compliance activities across office functions, including data protection and health and safety.

Job Benefits

• A competitive salary - Our priority is to find the right person
• Flexible working hours
• Remote and Hybrid working options available
• Pension scheme
• Income protection and life assurance
• 25 days holiday (excluding bank holidays)
• Your birthday off
• Healthcare cash plan

If this sounds like the role for you, don't hesitate and apply today!