Executive Support Administrator

www.findapprenticeship.service.gov.uk - Jobboard; West of England; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A prominent UK university seeks an Executive Support Staff member in Bristol. This full-time role entails providing comprehensive administrative support in a dynamic environment. Responsibilities include diary management, responding to inquiries, and supporting health and safety initiatives. Ideal candidates will have excellent communication skills, adaptability, and a keen attention to detail. This role offers a mix of campus-based and remote working opportunities.

Benefits

Generous annual leave

Retail savings

Opportunities for training and personal development

Qualifications

• Enjoy working in a fast-paced environment.
• Ability to prioritize tasks and meet deadlines.
• High standards of customer service.
• Collaborative team player.

Responsibilities

• Provide proactive executive support including diary management.
• Respond to administration-related inquiries.
• Support health and safety processes.
• Update intranet and guidance documents.
• Handle routine financial transactions.

Skills

Attention to detail

Flexibility

Excellent communication skills

Good IT skills

Job description

About this role

Non-student facing, the SRM Executive Support Team (a small team of four people) provide administrative and operational support to around 200 staff.



This is an exciting opportunity for someone who enjoys a fast-moving environment, is flexible and able to juggle multiple tasks whilst ensuring attention to detail.

The role may involve a proportion of the following:

Providing a proactive executive support service including active diary management, organisation and administration of meetings and functions
Responding to administration related enquiries from staff - including triaging generic email inbox, travel requests, contracts, supporting recruitment.
Providing support for health and safety – collating health and safety checklists, reporting and recording issues
Updating the Department’s intranet site (on SharePoint/Microsoft Teams) – updating guidance and process documents, ensuring information is easily accessible
Recording and updating changes in staffing
Supporting projects eg Clearing
Undertaking routine financial transactions involving purchase orders, invoices, credit card, reconciliation, processing international student fee payments
Recording and updating IT equipment inventory



About you

To be successful in this role you will need:

To enjoy working in a fast paced, ever-changing environment whilst ensuring attention to detail
The ability to juggle and prioritise tasks, reliably delivering work to agreed timeframes
To take a flexible approach
To deliver high standards of customer service
Excellent communication skills to establish good working relationships with colleagues within the department and across the University
Good IT skills and aptitude
To enjoy working collaboratively as part of a team
To handle confidential information with discretion and in accordance with Data Protection



Where is this role based?

This post is based at our lively Frenchay campus where we have invested in the latest facilities and resources to give both our staff and students access to everything they need to succeed.



Why UWE Bristol?

We are one of the largest providers of Higher Education in the South West with 38,000 students and 4,000 staff from right across the globe. Based in Bristol, one of the UK’s most exciting and forward-thinking cities, we are regionally embedded and globally connected, with an established network of employer and academic partners.



We offer a wide range of employee benefits including progressive pay rates, generous annual leave and career average pension schemes as well as retail savings, onsite nursery and opportunities for training and personal development.



UWE Bristol recognises the power of a truly diverse university community.



We are proud to be part of a vibrant, multicultural city that celebrates diversity, we’re always looking for talented people from all backgrounds to join us. Our people are our strength, and diversity enhances our creativity and leads to better decision-making and problem-solving. Bring your talent and ambition to our growing community and find yourself in a stimulating and supportive environment where you’ll thrive.



We particularly encourage applications from global majority candidates as we are currently under-represented in this area of the organisation, however all appointments are made strictly on individual merit.



As a Disability Confident employer, we welcome applications from those who identify as having a disability.



Further information

If you would like to speak to us to find out more about this role please contact Gwen Cruickshank on 0117 328 7056 or email: [e-mail]



Interviews are scheduled to take place at our Frenchay Campus on 4th of September 2025.



This is a full time, fixed-term post until 31/07/2026, working 37 hours per week. This post is not available on a job share basis.



UWE Bristol is a campus-based University and it is vital to our success and the delivery of an outstanding experience for our students that our campuses are dynamic and vibrant places to learn and spend time. This role is therefore campus based for 3 days per week, with the opportunity to work from home on the remaining days



To ensure fairness and equity all salary offers will be made in line with the University's salary assessment guidelines and will be based on your relevant skills and experience.



The University has a legal responsibility to ensure that all employees are eligible to live and work in the UK. You will therefore be required to provide evidence of your right to work in the UK, please refer to the Home Office Right to Work Checklist for information on which documents are acceptable.



We are unable to provide sponsorship for this role under the Home Office Skilled Worker visa route

Please note that UWE Bristol does not cover any visa or health surcharge costs.









Advice to applicants

We’d love to hear from you - if you are excited about this opportunity, please complete our application form as soon as possible.



Tell us how your skills and experience relate to the requirements of this role by describing how you meet each of the essential and desirable criteria listed in the Person Specification section of the Job Description, and include specific examples wherever possible.



Once we have completed shortlisting we will let you know the outcome of your application by email, so please check your inbox for updates.