Executive Search Coordinator

HIBL; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

HIBL is seeking a dedicated Executive Search Coordinator to support its newly established Executive Search team. This role involves managing the recruitment process, coordinating interviews, and engaging with senior stakeholders. The ideal candidate will demonstrate strong organisational and communication skills, with a proactive approach to talent acquisition, ensuring a positive experience for candidates and hiring managers alike.

Benefits

Flexible working hours

Hybrid working options

Qualifications

• Prior experience in recruitment coordination or similar role.
• Strong organisational skills and a proactive mindset.
• Ability to manage relationships with senior Executive level stakeholders.

Responsibilities

• Coordinate calendars for interviews and feedback calls.
• Draft job descriptions and progress reports for hiring managers.
• Engage with candidates and hiring managers effectively throughout the recruitment process.

Skills

Organisational skills

Communication

Stakeholder management

Attention to detail

Teamwork

Tools

Workday

Job description

Executive Search Coordinator

The internal Executive Search team is a newly established team in Howden – this is a strategic initiative to deliver high quality talent acquisition, reduce dependency on retained search firms and deliver an excellent service to the business. The Executive Search Coordinator will play a crucial role in the build out of this function as we seek to create demonstrable value. Reporting to the Group Executive Search Lead, your primary focus will be to provide coordination and administrative support for the end-to-end recruitment process, whilst communicating with a broad range of stakeholders.

The successful candidate will bring with them prior experience either within recruitment coordination or another similar role that requires a high level of organisational skill and a proactive mindset. You will be a results-focused, enthusiastic and diligent individual who is comfortable dealing with very senior candidates and internal stakeholders. You will have confidence to make decisions independently but also the discretion to identify where further engagement is needed, whilst also being effective at anticipating and flagging issues and challenges.

Key Accountabilities

1. Coordination of calendars for interviews, feedback calls and hiring manager updates. This will include direct engagement with senior candidates, search firms, and the most senior hiring managers at Howden.
2. Creation of key documents to support the executive search process, such as intake summaries, candidate reports and offer approvals.
3. Draft progress reports to reflect current candidate pipeline for hiring managers to supplement the search process.
4. Work with the Group Executive Search Lead and hiring managers to draft job descriptions that align with the requirements of the role and are compelling to prospective candidates.
5. Utilise candidate management systems such as Workday, to ensure seamless processing of candidate progress whilst providing a positive hiring manager and candidate journey.
6. Play a part in the ongoing development of Workday Recruiting, fulfilling the Workday Recruiting “Super-User” role.
7. Support administration of the offer process, such as the drafting of offer letters and contracts.
8. The successful individual will have an opportunity to get involved in ad-hoc projects, which will allow exposure to the wider business and HR function.

Knowledge, Skills & Experience

1. Proven track record of operating within a fast-moving, complex and international business, effectively engaging and delivering to stakeholders at senior Executive level.
2. Data-minded and target-driven, tenacious in reaching goals.
3. Excellent communicator who is comfortable managing relationships with multiple stakeholders.
4. Excellent organisational skills, a highly organised self-starter with a good sense of prioritisation.
5. Team player, who is motivated by achieving shared goals.
6. High level of discretion with regards to the treatment of confidential information.
7. General interest in recruitment, and the importance of Talent to a high-performance business.
8. Quick learner who thrives in fast-paced environments and is able to adapt to changing needs and circumstances.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

1. Our successes have all come from someone brave enough to try something new
2. We support each other in the small everyday moments and the bigger challenges
3. We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.