Executive Recruitment Coordinator

Eko Devices; City Of London; Remote; GBP 35,000 - 50,000; Full time

Job summary

A health-tech company is seeking an experienced Executive Recruitment Coordinator to enhance candidate experience and manage executive hiring processes. This role involves closely working with senior leaders to coordinate global searches and ensure a smooth experience throughout recruitment. The ideal candidate will have over 3 years of relevant experience and a tech-savvy background. Join a dynamic environment and contribute to a better healthcare system!

Qualifications

• 3+ years in executive coordination, ideally within a global or high-growth technology environment.
• Experience with ATS systems and scheduling tools.
• Capable of managing competing priorities across time zones.

Responsibilities

• Serve as a primary contact for executive candidates throughout the recruitment process.
• Manage scheduling across multiple time zones.
• Maintain candidate pipelines and hiring dashboards.

Skills

Executive coordination

Candidate experience mindset

Organisation & detail orientation

Professionalism

Tech savviness

Adaptability

Integrity

Tools

Google Suite

Slack

Teamer

Zoom

Job description

Overview

Neko Health is a Swedish health-tech company co-founded in 2018 by Hjalmar Nilsonne and Daniel Ek. Our vision is to create a healthcare system that can help people stay healthy through preventive measures and early detection. Neko has developed a new medical scanning technology concept to make it possible to do broad and non-invasive health data collection that is both convenient and affordable for the public. This requires completely reimagining the healthcare experience and incorporating the latest advances in sensors and AI. We are a remote first company with headquarters in Stockholm and over 300 employees across Europe.

The Role: We’re looking for a highly organized and detail-oriented Executive Recruitment Coordinator to join our growing global team. This role will be central to delivering an exceptional candidate experience and ensuring smooth, efficient operations across all executive searches.

You’ll work closely with our Head of Executive Recruitment and senior business leaders to coordinate global C-level and VP-level hiring, manage complex interview logistics, and act as the connective tissue between candidates, recruiters, and stakeholders. This is an exciting opportunity for someone who thrives in a fast-paced, international environment and takes pride in delivering a world-class recruitment experience.

Responsibilities

• Own the candidate experience: Serve with the Recruiter as a primary point of contact for executive candidates throughout the process, ensuring every interaction feels personal, timely, professional and authentic.
• Coordinate global executive searches: Manage complex scheduling across multiple time zones, aligning candidates, executives, and interview panels with precision and care.
• Drive operational excellence: Maintain candidate pipelines, interview trackers, and hiring dashboards to ensure transparency, accuracy, and efficiency.
• Partner closely with recruiters and leaders: Support the end-to-end executive hiring process, from initial outreach and interviews to references, offers, and onboarding, paying special attention to gathering feedback in a timely manner.
• Champion process improvement: Identify opportunities to streamline workflows, automate tasks, and elevate the overall candidate and stakeholder experience.
• Protect confidentiality: Handle all sensitive information with discretion and professionalism.
• Support employer brand: Help craft thoughtful, polished candidate communications that reflect Neko’s culture, values, and mission.
• Collect and analyze candidate experience and hiring manager feedback: Assist the Head of Executive Recruitment in gathering NPS scores on our overall experience.

Qualifications

• Experience: 3+ years in executive coordination, ideally within a global or high-growth technology environment.
• Candidate experience mindset: You anticipate needs, communicate clearly, and ensure every candidate feels valued and respected.
• Organisation & detail orientation: You are masterful at managing competing priorities and time zones without missing a beat.
• Professionalism: Comfortable interfacing with senior leaders, executives, and external partners with confidence and tact.
• Tech savviness: Experienced with ATS systems, scheduling tools, and productivity platforms (e.g., Google Suite, Slack, Teamer, Zoom, etc.).
• Adaptability: Thrives in a dynamic, evolving environment and embraces continuous improvement.
• Integrity: Trusted to manage highly confidential information with absolute discretion.

We offer a dynamic work environment with a high degree of autonomy that fosters growth and development. If you are passionate about building a better healthcare system for everyone and you thrive in a fast-paced environment, we would love to hear from you!

Note: We perform background and reference checks as part of our interview process.