Executive / Project Assistant

Air Charter Service; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading aviation services company based in London is seeking an Executive / Project Assistant to support their Digital Transformation team. This role involves providing critical support, managing schedules, and facilitating communication among stakeholders. Ideal candidates will possess strong organizational skills and project management knowledge. The position comes with benefits such as private healthcare, gym access, and professional development opportunities.

Benefits

22 days holiday, increasing to 25 days after 1 year

Free breakfast & lunches in onsite canteen

Free onsite gym and classes

Private healthcare and pension

Cycle to work scheme

Continued professional development

2 charitable giving back days per year

Qualifications

• Exceptional organisational skills with meticulous attention to detail.
• Strong written and verbal communication skills; confident engaging with stakeholders.
• Previous experience in project and program management methodologies.

Responsibilities

• Provide direct support to the Director of Transformation and wider team.
• Coordinate project meetings, prepare agendas, and capture minutes.
• Maintain documentation and trackers to monitor progress.

Skills

Exceptional organisational skills

Strong written and verbal communication skills

Proficiency in Microsoft Office suite

Project and program management methodologies

Collaboration and teamwork

Education

Relevant PMO or project management certifications

Job description

We are looking for an Executive / Project Assistant to join our Digital Transformation team and provide support in planning, scheduling, reporting, and stakeholder engagement across initiatives.

This is an exciting opportunity to be part of an ambitious transformation journey, as we strive to become a market leader in delivering best-in-class digital customer experiences for our clients.

Job Description

In this role, you will bring exceptional organisational skills and a strong focus on control to keep initiatives on track. As a trusted assistant to the Director of Transformation, you will provide visibility on progress, ensure tasks are well-managed, and help maintain oversight across the programme of work.

• Provide direct support to the Director of Transformation and wider team, managing schedules, reporting, and follow-up tasks.
• Coordinate project meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
• Maintain documentation, trackers, and dashboards to monitor progress against milestones.
• Support initiatives across the software development lifecycle (planning, development, testing, release).
• Act as a liaison between stakeholders, ensuring clear communication and expectations management.
• Build strong relationships across teams, acting as a trusted point of contact for transformation-related enquiries.

Qualifications

• Exceptional organisational skills with meticulous attention to detail.
• Strong written and verbal communication skills; confident engaging with stakeholders.
• Relevant PMO or project management certifications are desirable (e.g. Prince2 Foundation Certificate or Agile Practitioner Foundation).
• Inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
• Previous experience in project and program management methodologies.
• A collaborative, proactive, and flexible approach to teamwork.
• Proficiency in Microsoft Office suite and collaboration tools (Excel, PowerPoint, and data tracking/reporting skills) is an advantage.
• Ability to collate, analyse and present information in a structured and actionable way.
• Support senior project managers with clear reporting and structured programme oversight.

Additional Information

• 22 days holiday - increasing to 25 days after 1 years service & with length of service.
• Free breakfast & Lunches in our onsite canteen "The Hangar".
• Free onsite gym and classes.
• Private healthcare and pension.
• Cycle to work scheme.
• Continued professional development.
• 2x charitable giving back days per year.