Executive Personal Assistant to National Director of HPSS

Public Health Wales; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

Public Health Wales seeks a dedicated Executive Personal Assistant to support the National Director of Health Protection. This role involves high-level administration, coordination of meetings, and relationship management in a dynamic environment. Ideal candidates thrive on multitasking and are proactive with exceptional communication skills.

Qualifications

• Highly organised and detail-oriented.
• Proven experience in executive-level administration, ideally within the NHS or public sector.

Responsibilities

• Provide high-level executive support including email and diary management.
• Draft and format reports, presentations, and correspondence.
• Support high-level meetings: scheduling and taking minutes.

Skills

Organisational skills

Verbal communication

Written communication

Proactivity

Adaptability

Education

Experience in executive-level administration

Job description

The Directorate Operations Team is seeking an enthusiastic and highly motivated Executive Personal Assistant to provide professional, efficient, and comprehensive administrative support to the National Director of Health Protection and Screening Services, who also serves as the Executive Medical Director.

This is a busy and varied role, ideal for someone who thrives in a fast-paced environment and is committed to delivering work of the highest quality. You will be expected to work with initiative and flexibility, demonstrating excellent organisational skills and the ability to multitask effectively.

The Directorate Operations Team also has an additional vacancy for a Project Support Officer/PA, who will work alongside the role described above. For more information about either role, please see the contact details below.

Key Responsibilities

• Provide high-level executive support including email and diary management.
• Draft and format reports, presentations, briefing papers, and correspondence.
• Support a range of high-level meetings: scheduling, preparing agendas and papers, and accurately taking and transcribing minutes.
• Build and maintain effective working relationships with internal and external stakeholders.
• Manage a diverse workload independently and under pressure, exercising sound judgement and confidentiality at all times.

About You

To succeed in this role, you will:

• Be highly organised and detail-oriented.
• Possess excellent verbal and written communication skills.
• Be proactive, adaptable, and confident working on your own initiative.
• Have proven experience in executive-level administration, ideally within the NHS or public sector.

Additional Information

• This is a permanent position working 37.5 hours per week. The working pattern is negotiable upon appointment.
• Welsh language skills are desirable but not essential. We welcome applications from both English and Welsh speakers.

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public, and supporting the development of health in all policies across Wales.

Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis, and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity, and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part-time or on a job share basis.

To find out more about working for us and the benefits we offer, please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

For further details or informal visits, contact:
Name: Kirby Evans
Job title: Business & Support Manager
Email: [e-mail]