Executive Personal Assistant to Chair / Chief Executives Office

NHS National Services Scotland; Bothwell; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organisation in Bothwell seeks a dedicated Personal Assistant to support the Chair and Chief Executive. The ideal candidate should have a relevant secretarial qualification and extensive experience in a complex organisational environment. Responsibilities include high-level support, minute-taking, and organisational tasks. This full-time permanent position offers various benefits, including a minimum of 27 days annual leave and membership in the NHS Pension Scheme.

Benefits

27 days annual leave

NHS Pension Scheme

Paid sick leave

Qualifications

• Significant experience supporting senior management in a complex organisational environment, typically five years or more.
• Advanced knowledge of detailed secretarial procedures.
• Ability to provide high-level confidential support.

Responsibilities

• Provide personal assistant support to the Chair and Chief Executive.
• Assist with planning and organisation of workloads.
• Take minutes and notes of meetings.

Skills

Organisational skills

Interpersonal skills

Time management

Education

Relevant secretarial qualification at HND/HNC level or equivalent

Tools

Shorthand

Microsoft Office

Job description

The Role

To provide high-level, confidential personal assistant support that enhances the effective functioning of both the Chair and the Chief Executive’s Office. To support the Corporate Management Team by assisting with the planning and organisation of workloads for the Chair and Chief Executive.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we\'ll need you to bring

• A relevant secretarial qualification at HND/HNC level or equivalent


• Significant experience supporting senior management in a complex organisational environment, typically gained over a period of around five years or more.


• Advanced knowledge of detailed secretarial procedures, including shorthand and software programmes


• Able to devise detailed administrative processes

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

• Organising events (business meetings and conferences)


• Recognise the high profile nature of the work of the corporate management team


• Have an understanding of the main issues facing NHS Lanarkshire


• Ability to provide a high level of confidential personal assistant support, which contributes to the overall work of the director and the directorate


• Experience in taking minutes and notes of meetings. Good interpersonal and networking skills


• Excellent time management skills ability to set priorities, meet deadlines and withstand pressure

Contract type

Permanent

Full time

37 hours

Location and Working Pattern

This role will be based in Chief Executives Office within Kirklands Hospital - NHS Lanarkshire Board HQ.

The working pattern for this role Monday - Friday.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Interviews for this post are anticipated to be conducted week beginning 13th October, 2025.

Looking to find out more?

If you\u2019re looking to find out more, then we would love to hear from you!

Please contact Sharon Brophy, Executive PA to Chief Executive and Chair and Team Leader on [e-mail] / 01698 752870.

For enquiries regarding the application form or recruitment process, please contact Bradlay Lang, Recruitment Team Leader on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service


• A minimum of 8 days of public holidays


• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)


• Paid sick leave increasing with length of service


• Occupational health services


• Employee counselling services


• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you\u2019re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.


• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/


• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.


• We recommend using the Internet Browser \"Google Chrome\" or \"Microsoft Edge\" when using Jobtrain


• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children\u2019s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.