Executive Personal Assistant - Executive Leadership Team, GMFRS

Greater Manchester Fire & Rescue Service; Greater Manchester; Hybrid; GBP 36,000 - 39,000; Full time

Job summary

Greater Manchester Fire and Rescue Service (GMFRS) is seeking an experienced Executive Personal Assistant to join the Executive Leadership Team at our Headquarters in Greater Manchester. The role focuses on high-level administrative support, calendar coordination, and proactive communication across departments.

The successful candidate will demonstrate excellent organisational skills, the ability to prioritise competing demands, and a flexible, team‑oriented approach.

Qualifications

• PA and general administration experience at a senior executive level.
• NVQ Level 4 or above or equivalent in role experience.
• Experience of organising meetings, agenda and minutes at an executive level.
• Conflict resolution and dealing with difficult situations.
• Managing filing and/or cataloguing systems.
• Experience of undertaking desktop research.
• Working to deadlines and under pressure in a senior executive environment.
• Understanding GMFRS and its Directorates to support all Executive Leadership Team members.
• Understanding in general terms of the role of elected Mayors and combined authorities.
• Knowledge and awareness of the role of GMFRS and how it links with the GM Elected Mayor, GMCA and the Greater Manchester Strategy.

Responsibilities

• Provide executive support to the Executive Leadership Team.
• Arrange meetings, organise agendas and minutes for senior meetings.
• Manage calendars and prioritise competing workload across teams.
• Liaise with a range of individuals and departments at all levels.

Skills

PA experience

Organisation skills

Deadline management

Communication with execs

Team collaboration

Education

NVQ Level 4+ or equivalent

Job description

Job: Executive Personal Assistant - Executive Leadership Team, GMFRS

Salary: £35,570 to £39,481 per annum

Hours: Full time (36.25 hours per week)

Contract: Permanent

Location: Greater Manchester Fire and Rescue Service Headquarters, Swinton (GMFRS Headquarters is currently located in Swinton. As part of the organisation's future accommodation plans, the headquarters is expected to relocate to Cassidy Close in Manchester City Centre. Candidates should be aware that the normal place of work for this role may change accordingly)

Advert closing date: 23:59 on Sunday 04/10/2026

Your role:

An exciting opportunity has arisen for An experienced Executive Personal Assistant to join the team at our Headquarters. We seek a confident and driven individual with proven knowledge and experience to support the Executive Leadership Team. Our ideal candidate will have excellent organisational skills and the ability to prioritise your own and other’s work and time. A flexible approach to work is key with an appreciation of working as part of a team. In addition, it is important that you are able to effectively liaise and communicate with a range of individuals and departments at all levels.If you have a positive and professional manner, along with the above qualities and experience, then we would love to hear from you.

About you:

You will be keen to develop your knowledge and experience in a fast-paced and exciting environment. Your skills can make a real difference to the work of the GMFRS, so join us and we will support you in fulfilling your own potential too.

You will need to be able to demonstrate that:

• PA and general administration experience at a senior executive level
• Qualified to NVQ Level 4 or above or equivalent in role experience
• Experience of organising meetings, agenda and minutes at an executive level
• Conflict resolution and dealing with difficult situations
• Managing filing and/or cataloguing systems
• Experience of undertaking desktop research
• Working to deadlines and under pressure in a senior executive environment
• Ability to learn and have an understanding of GMFRS and its Directorates in order to effectively support all Executive Leadership Team members
• Understanding in general terms of the role of elected Mayors and combined authorities
• Knowledge and awareness of the role of GMFRS and how it links with the GM Elected Mayor, GMCA and the Greater Manchester Strategy

About us:

As an employer, the Greater Manchester Combined Authority (GMCA) is made up of a number of key Greater Manchester strategic functions and service providers including; Greater Manchester Fire and Rescue Service (GMFRS); Waste and Resources; Environment; Work and Skills; Research; Public Sector Reform; Police, Crime and Criminal Justice; Homelessness; the Greater Manchester Ageing Hub and the Commissioning Hub.

We value the diversity of our employees, and aim to recruit a workforce which reflects our diverse communities across Greater Manchester. We welcome applications from all suitably qualified individuals, irrespective of people's age, disability, Trans status and Non-binary identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

To find out more about working for us please click here: https://www.greatermanchester-ca.gov.uk/

Our offer:

In return for your hard work, we offer our employees a competitive package as part of our offer that you can find out more about here: GMCA offer - Green book.docx

Mandatory Information:

Privacy Notice

Employees on the redeployment register will be given priority for any vacancies in the first instance. If employees are identified as a match from the register then the vacancy may be withdrawn or put on hold pending an outcome.

For this opportunity, you must be able to prove you have the right to work in the UK - if in doubt please visit the following link Employers' right to work checklist - GOV.UK (www.gov.uk). Please note we are not a licenced sponsor.

This role is part of GMCA’s hybrid working scheme. As part of our commitment to ‘Build Back Fairer’ in Greater Manchester following the Covid-19 pandemic, we have evolved our management methods by trusting and empowering staff to deliver their work in the best way that suits the business and their individual needs, and supports health and wellbeing. Our hybrid working policy sets out a flexible approach, combining attendance at our [Manchester city centre office / Fire and Rescue service HQ in Swinton / other location] with remote working, typically from home; the location of work is primarily dictated by the needs of the business: ‘Do what is right for you and the business on that day’. If appointed to the role you will work with your manager to agree and regularly review the best working pattern for you, your team and your work.