Executive Personal Assistant – ExecLead2188

WakeMed Health & Hospitals; North East; Hybrid; GBP 48,000 - 56,000; Full time

Job summary

A health and hospital organization is seeking an Executive Personal Assistant to support their executive leadership. This role involves high-level administrative tasks such as calendar management, travel arrangements, and maintaining confidentiality. Offering part-time and full-time options, it allows for hybrid work. The ideal candidate should possess strong organizational skills, discretion, and proven experience in a similar role. Competitive salary of $65,000 – $75,000 annually is offered, along with a comprehensive benefits package.

Benefits

401(k) Retirement Plan

Health Insurance

Dental & Vision Insurance

Life Insurance

Qualifications

• Proven experience as an Executive Assistant at a senior level.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide high-level administrative support to the executive.
• Manage confidential and time-sensitive information.
• Coordinate travel arrangements and meeting logistics.

Skills

Organizational skills

Communication skills

Multitasking abilities

Tech-savviness

Education

Business administration or related field

Tools

MS Office

Google Workspace

Zoom

Slack

Job description

About the Role:

We are seeking a highly organized, resourceful, and proactive Executive Personal Assistant to support our executive leadership. The ideal candidate will demonstrate professionalism, discretion, and a high degree of efficiency in managing personal and business-related tasks. You will play a pivotal role in ensuring the seamless operation of daily schedules, communications, and administrative functions.

This role is available as both part-time and full-time, and offers the flexibility to work in a hybrid environment (remote with occasional in-person meetings as required).

Key Responsibilities:

Provide high-level administrative support to the executive, including calendar management, travel arrangements, and meeting coordination

Act as the gatekeeper and point of contact between the executive and internal/external stakeholders

Manage confidential and time-sensitive information with integrity and discretion

Handle personal errands, scheduling, reservations, and travel for both business and personal matters

Draft and proofread emails, reports, presentations, and other communications

Maintain and organize digital files and documents

Coordinate with vendors, clients, and service providers as needed

Assist in project coordination and tracking deadlines

Ensure all tasks are completed in a timely and organized manner

Required Qualifications:

Proven experience as an Executive Assistant or Personal Assistant at a senior level

Exceptional written and verbal communication skills

Strong organizational and multitasking abilities

Tech-savvy with proficiency in MS Office, Google Workspace, and communication tools (Zoom, Slack, etc.)

High level of discretion, confidentiality, and professionalism

Ability to work independently and under pressure

Must be legally authorized to work in the United States

Preferred Qualifications:

Prior experience supporting C-level executives

Background in business administration or a related field

Familiarity with hybrid/remote work tools and best practices

Compensation and Benefits:

Salary: $65,000 – $75,000 annually (based on experience and qualifications)

Comprehensive Benefits Package Including:

401(k) Retirement Plan

Health Insurance

Dental & Vision Insurance

Life Insurance