Executive PA

TN United Kingdom; Sheffield; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support their Private Client team. This role is pivotal in ensuring seamless communication with clients and internal teams, allowing fee earners to focus on revenue-generating activities. The ideal candidate will be highly organized, possess excellent communication skills, and have experience in the legal sector. You will coordinate meetings, manage diaries, and ensure the accuracy of billing processes. Join a thriving team that values well-being and offers flexible working arrangements, alongside a range of generous benefits to enhance your work-life balance.

Benefits

25 days holidays plus bank holidays

Flexible pension schemes

Paid volunteering days

Health membership refunds

Well-being initiatives

Flexible working options

Qualifications

• Demonstrable secretarial experience in the Legal sector.
• Ability to support multiple fee earners effectively.

Responsibilities

• Coordinate diaries and arrange meetings for fee earners.
• Ensure efficient billing processes and financial hygiene.

Skills

Organizational Skills

Communication Skills

Client Care Skills

Attention to Detail

Team Collaboration

Education

Experience in Legal Sector

Tools

Case Management Systems

Job description

The role of Personal Assistant in our Private Client team is key to the delivery of effective, efficient and professional client service. It is a key communication route with clients and with other areas of the business. The role must ensure that the fee earners are able to focus their time on activities which increase revenue by coordinating all other activities and taking responsibility for delivering consistency.

• Support the delivery of high levels of client communication. Providing support wherever possible across the team and clients by dealing with queries and enquiries and ensuring Partners and fee earners can respond to queries from clients and other parties.
• Co-ordinating fee earner diaries – arranging diary appointments, organising meetings.
• Arrange meetings, follow procedures to book meeting rooms and videoconferences when required and cancel those as soon as possible if arrangements change. Ensuring that room bookings are made with sufficient information to enable Reception to have full details; use the appropriate room booking form to do this.
• Coordinate an efficient and accurate billing process and support fee earners with providing the right level of information to clients to ensure swift payment of invoices. Liaise with our Finance Team in the delivery of this. Undertake regular reviews of matter lists with fee earners to ensure high levels of financial hygiene.
• Work collaboratively with our Document Production Team who undertake all typing and document production work. Ensuring style of the document / correspondence produced is maintained which will accord with Irwin Mitchell’s house style.
• Ensuring safe keeping of client original documents and that such items are returned to clients at the end of their matter.
• Prepare papers for meetings ahead of the meeting in a timely manner, take minutes of meetings and produce those minutes as soon as possible after the meeting.

About You

We're looking for a Personal Assistant with a personable nature, who is highly organised and has excellent communication skills. Our ideal candidate will have the following:

• Demonstrable secretarial/personal assistant experience gained within the Legal sector
• Demonstrable experience providing administrative support to a team of fee-earners
• The ability to support multiple fee earners at any time and to work collaboratively with other personal assistants when and where necessary
• A good understanding and knowledge of relevant case management systems
• Brilliant client care skills and good verbal and written communication skills
• Excellent accuracy and attention to detail

If this sounds like you and you want to join a thriving team, hit the apply button below for consideration!

Our Benefits - What We Can Offer You

• 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit. Check our Blog for more information.

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Created on 04/04/2025 by TN United Kingdom