Executive PA

Allianz UK; London; Hybrid; GBP 50,000; Full time

Job summary

A leading insurance firm in London is seeking an Executive PA to support an ExCo member. The role includes managing diaries, organizing meetings, and providing administrative support. Ideal candidates will have proven Executive PA experience and advanced proficiency in Microsoft tools. This position offers flexible working options, a competitive salary around £50,000 per year, and numerous benefits including hybrid working and performance-related bonuses.

Benefits

Flexible buy/sell holiday options

Hybrid working

Annual performance related bonus

Contributory pension scheme

Retail discounts

Volunteering days

Qualifications

• Proven Executive PA experience at an ExCo level.
• Advanced proficiency in Outlook, Word, PowerPoint, and Excel.
• Ability to anticipate the needs of the Executive Committee.

Responsibilities

• Provide comprehensive PA support to an ExCo member.
• Manage the ExCo’s diary ensuring all meetings are scheduled.
• Coordinate responses to the ExCo’s inbox and organise daily actions.

Skills

Executive PA experience

Organisational skills

Communication skills

Proficiency in Outlook

Ability to manage stakeholders

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Role Description

We have an exciting opportunity for an Executive PA to join the team.

In this role, you will provide comprehensive PA support to an ExCo member ensuring they are well-prepared and organized to achieve their business goals. You will also collaborate with Business Managers and support additional team members, working closely with internal stakeholders across Allianz and external partners as needed.

This is a hybrid role based in our London office. Can be flexible with the number of days in the office.

Salary Information

Pay: Circa £50,000 per year.

Pay is based on relevant experience, skills for the role, and location. Salary is only one part of our total reward package.

About You

• Manages the ExCo’s diary ensuring all meetings are scheduled, travel logistics arranged and corporate planning timescales are met.
• Review and maintain the ExCo’s Inbox, coordinate responses and organises daily actions.
• Provides full administrative support to their ExCo and support for other Senior Managers in the absence of their PAs to ensure work is covered appropriately.
• Anticipates and fulfils the needs and requirements for meetings and conferences (including webinars etc).
• Ensures key meeting reports, minutes, slide packs/meeting papers, action updates and presentations are completed and issued in good time.
• Handles confidential data in a sensitive manner.
• Ensures that the Team meets the regulatory requirements in all aspects including the Gifts and Hospitality Register.
• Prepares and processes invoices for authorisation.
• Gathers, prepares and submits expense claims.
• Drives and ensures that communications from their ExCo member (blogs, intranet content, including organisation charts and distribution lists) are always kept up-to-date.
• Helps to co-ordinate the PA Network to act as a central hub for information to help deliver an optimal front-facing service.
• May mentor or coach new PAs as well as help recruit for PA vacancies.

Essential Skills

• Proven Executive PA experience at a Exco level.
• Experience of working with various electronic systems and reporting tools.
• Proven track record of showcasing excellent organisational, communication and prioritisation skills.
• Action coordination and ability to deal with stakeholders and managing them in a sensitive way.
• Effective communication and organisation skills.
• Demonstrates effective influencing and collaborating skills.
• Ability to delegate in the absence of their Manager.
• Advanced proficiency in Outlook, Word, PowerPoint and Excel.

Desirable Skills

• Background from Insurance or Financial services organisation however this is not a requirement.

What We Will Offer You

Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from- so you can pick a package that’s perfect for you. We also offer flexible working options, global career opportunities across the wider Allianz Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including:

• Flexible buy/sell holiday options
• Hybrid working
• Annual performance related bonus
• Contributory pension scheme
• Development days
• A discount up to 50% on a range of insurance products including car, home and pet
• Retail discounts
• Volunteering days

Our Ways of Working

Do you need flexibility with the hours you work? Let us know as part of your application and if it’s right for our customers, our business and for you, then we’ll do everything we can to make it happen.Here at Allianz, we are signatories of the ABIs flexible working charter. We believe in supporting hybrid work patterns, which balance the needs of our customers, with your personal circumstances and our business requirements. Our aim with this is to help innovation, creativity, and you to thrive - Your work life balance is important to us.

Integrity, Fairness, Inclusion & Trust

At Allianz, we believe in fostering an inclusive workforce and are proud to be an equal opportunity employer. Our commitment to equal opportunities, gender equity, and balanced gender representation, is demonstrated by our numerous accreditations: EDGE certified for gender inclusion, Women in Finance Charter members, Disability Confident employer, Stonewall Diversity Champion, Business in the Community’s Race at Work Charter signatories, and Armed Forces Covenant gold standard employer.

We embrace neurodiversity and welcome applications from neurodivergent and disabled candidates, offering tailored adjustments to ensure your success.

We encourage our employees to advocate for their needs, whether it’s assistive technology, ergonomic equipment, mentoring, coaching, or flexible work arrangements.

Accessible Application for All

As part of the Disability Confident Scheme, we support candidates with disabilities or long-term health conditions through the Offer an Interview Scheme, for those meeting the essential skills for the role.

Contact our Resourcing team to opt into this scheme or for assistance with your application, including larger text, hard copies, or spoken applications.

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For any inquiries or to submit your application, please contact:Conor McCourt

Closing date:17th September 2025

We reserve the right to close the advert early if we reach enough applications.

Join us - Let’s Care for Tomorrow.

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