Executive PA

Hays Specialist Recruitment Limited; London; Hybrid; GBP 60,000 - 65,000; Full time

Job summary

A prestigious not-for-profit organization in Central London is seeking an Executive Personal Assistant for a 3-month contract. The role involves supporting a new Director with diary management, stakeholder communications, and committee administration, requiring high-level experience and strong interpersonal skills. Flexibility and adaptability are essential in this fast-paced environment.

Benefits

Flexible working options after initial weeks.

Qualifications

• Experience as an Executive Assistant at Director or C-Suite level.
• Experience in working within Higher Education, Government, or Membership organisations.
• High level of verbal and written English skills.

Responsibilities

• Manage extensive diary and inbox for the director.
• Administer committee meetings including minute-taking.
• Arrange national and international travel.

Skills

Diary Management

Stakeholder Management

High-Level Written Skills

Interpersonal Skills

Flexibility

Adaptability

Job description

Executive Personal Assistant - 3-Month Contract
Location: Central London / Hybrid
Start Date: Immediate
Duration: 3 months
Hourly Rate: £31/hour


We are seeking an experienced Executive Assistant who has supported at a senior level to join a respected not-for-profit organisation. Reporting to an incoming Director, this role suits someone confident, proactive, highly organised, who thrives in a fast-paced environment and is comfortable juggling priorities and dealing with senior-level internal and external stakeholders.

Key Duties

• Extensive Diary and Inbox management
• Being a gatekeeper for the director and triaging their inbox
• Attending and administering a variety of committees, including minute taking at a high level, with a quick turnaround time, collating & preparing papers and packs for the committees.
• Attending and administering the weekly team SLT meeting
• Working alongside the other senior Executive Assistants, booking both national and international travel - including accommodation and flights.
• Responding and liaising on behalf of the director, dealing with senior level internal and externalStakeholders, including managing inbound queries.

What you'll need to succeed

• High level experience working as an Executive Assistant at Director or C-Suite level
• Experience working within Higher Education, Government, Local Authorities, Membership organisations is preferable.
• Extensive Diary and Inbox management.
• Experience of arranging international and national travel.
• Experience in support committee meetings
• Experience and evidence of dealing with senior-level stakeholders, ideally within the public sector or at academic level.
• High level verbal and written English skills
• Strong interpersonal skills as you will be working as part of a large team
• Flexibility and adaptability will be very key in this role, as you will be dealing with a range of personalities and in different environments.

What you'll get in return
Flexible working options could be available after the first couple of weeks.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays