Executive PA

hays-gcj-v4-pd-online; London; Hybrid; GBP 60,000 - 65,000; Full time

Job summary

A respected not-for-profit organisation in London seeks an Executive Personal Assistant for a 3-month contract. The role involves diary management, stakeholder liaison, and travel arrangements, requiring high-level experience at the Director or C-Suite level. Flexible working options may be available after initial weeks.

Benefits

Flexible working options after initial weeks

Qualifications

• High level experience working as an Executive Assistant at Director or C-Suite level.
• Extensive Diary and Inbox management.
• Experience dealing with senior-level stakeholders, ideally in public sector.

Responsibilities

• Extensive Diary and Inbox management.
• Attending and administering committee meetings.
• Booking national and international travel.

Skills

Diary management

Stakeholder management

Interpersonal skills

Adaptability

Job description

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Executive Personal Assistant – 3-Month Contract

Location: Central London / Hybrid

Start Date: Immediate

Duration: 3 months

Hourly Rate: £31/hour

We are seeking an experienced Executive Assistant who has supported at a senior level to join a respected not-for-profit organisation. Reporting to an ing Director, this role suits someone confident, proactive, highly organised, who thrives in a fast-paced environment and is comfortable juggling priorities and dealing with senior-level internal and external stakeholders.

Key Duties

• Extensive Diary and Inbox management
• Being a gatekeeper for the director and triaging their inbox
• Attending and administering a variety of committees, including minute taking at a high level, with a quick turnaround time, collating & preparing papers and packs for them.
• Attending and administering the weekly team SLT meeting
• Working alongside the other senior Executive Assistants, booking both national and international travel - including accommodation and flights.
• Responding and liaising on behalf of the director, dealing with senior level internal and external Stakeholders, including managing inbound queries.

What you'll need to succeed

• High level experience working as an Executive Assistant at Director or C-Suite level
• Experience working within Higher Education, Government, Local Authorities, Membership organisations is preferable.
• Extensive Diary and Inbox management.
• Experience of arranging international and national travel.
• Experience in supporting committee meetings
• Experience and evidence of dealing with senior-level stakeholders, ideally within the public sector or at academic level.
• High level verbal and written English skills
• Strong interpersonal skills as you will be working as part of a large team
• Flexibility and adaptability will be very key in this role, as you will be dealing with a range of personalities and in different environments.

What you'll get in return

Flexible working options could be available after the first couple of weeks.