Executive PA

ADECCO UK LTD; Dundee; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A prestigious higher education organisation is seeking a proactive PA to support the Chief Executive in Dundee. This temporary role involves comprehensive administrative tasks, ensuring effective communication and organisation at the executive level. The position offers flexible working arrangements, ideal for someone with a detail-oriented mindset and experience in administration.

Benefits

Flexible working arrangements

Hybrid work options

Qualifications

• Proven track record in providing PA/administration support to senior management.
• Experience in managing documents and projects efficiently.

Responsibilities

• Manage all communications and correspondence for the Chief Executive.
• Prepare itineraries and manage expense submissions.
• Organise travel and coordinate internal meetings.

Skills

Communication

Attention to detail

Organisational skills

IT skills

Proactive approach

Job description

Job Description

Job Advertisement: PA to the Chief Executive
Location: Dundee
Contract Type: Temporary (6 months)

Are you an organised, detail-oriented individual looking for an exciting opportunity to support a dynamic Chief Executive? Our client, a prestigious organisation in the higher education sector, is seeking a proactive and efficient PA to join their team!

Main Purpose of the Role:
As the PA to the Chief Executive, you will provide confidential and comprehensive administrative support, ensuring the smooth running of operations at the executive level. This is a fantastic chance to showcase your skills and make a significant impact!

Key Responsibilities:

• Manage all communications and correspondence, ensuring timely responses and task distribution.
• Maintain the Chief Executive's diary and schedule appointments for optimal time management.
• Prepare weekly itineraries and manage monthly expense submissions.
• Handle requests for scientific papers via Research Gate effectively.
• Maintain accurate contact details and manage the RHS Reception invitation spreadsheet.
• Organise travel and accommodation arrangements for the Chief Executive.
• Coordinate internal meetings, prepare agendas, take minutes, and maintain action trackers.
• Design and uphold efficient administrative systems, ensuring a robust audit trail.
• Support the Honorary Associate and Honorary Fellow schemes, and provide secretariat for the Hutton Tercentenary campaign.
• Assist the Governing Board with administrative tasks, including meeting attendance and minute-taking.

Who Are We Looking For?
To thrive in this role, you should possess:

• Significant Experience: Proven track record in providing PA/administration support to senior management.
• Project Administration Skills: Experience in managing documents and projects efficiently.
• Deadline-Driven: A demonstrated ability to meet tight deadlines and work under pressure.
• Higher Education Background: Experience in a higher education or research organisation is desirable.
• Database Management Knowledge: Familiarity with database management systems is an advantage.

Essential Skills:

• Excellent IT skills to navigate various software and platforms.
• Outstanding communication skills, both oral and written, to engage effectively with stakeholders.
• Strong planning, prioritisation, and organisational abilities to keep everything on track.
• A proactive approach, capable of working independently and collaboratively within a team.
• Meticulous attention to detail, ensuring high standards of accuracy in all tasks.

Perks of the Position:

• Flexible and hybrid working arrangements available to suit your lifestyle.
• Primary work base can be at Hutton's Invergowrie or Aberdeen campus, with the requirement to attend any Hutton campus as needed.

If you're excited about the opportunity to make a difference at the executive level and possess the skills and experience outlined above, we would love to hear from you!

Apply Now!
Join a vibrant organisation and contribute to meaningful projects. Bring your enthusiasm and expertise to this pivotal role and embark on an enriching journey with us!

This is your chance to shine! Don't miss out!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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