Executive PA

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 25,000 - 32,000; Full time

Job summary

A leading healthcare provider is seeking a proactive personal assistant to support executive directors at Doncaster and Bassetlaw Teaching Hospitals. The role involves diary management, administrative duties, and a focus on communication with internal and external stakeholders. Ideal candidates will possess advanced IT skills and experience in an NHS environment, and will enjoy benefits such as extensive learning opportunities and NHS Pension Scheme.

Benefits

Extensive learning opportunities

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

NHS Car Lease and salary sacrifice schemes

Discounts on various services and products

Qualifications

• Advanced IT skills (Excel, Word, Outlook)
• Experience in board-level committee administration and minute-taking.
• Ability to manage workloads and sensitive situations confidently.

Responsibilities

• Provide comprehensive administrative support to executive directors.
• Manage diaries and balance urgent tasks.
• Act as first point of contact for public and stakeholders.

Skills

Organisational skills

Interpersonal skills

Communication skills

Proactive diary management

Data analysis

Education

ECDL (Advanced) or equivalent

Tools

Excel

Word

Outlook

Job description

Social network you want to login/join with:

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust

Location:

Doncaster, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

40e9b1043981

Job Views:

5

Posted:

07.07.2025

Expiry Date:

21.08.2025

Job Description:

Job overview

We are looking for an enthusiastic, proactive, and motivated individual to provide comprehensive personal assistant support to one of our executive directors and their deputies. If you can demonstrate excellent organisational and planning skills, have a keen eye for detail, and are able to progress multiple pieces of work simultaneously and to tight deadlines, we would be eager to hear from you.

As a key member of the Corporate Secretariat, you will be part of an experienced and supportive team responsible for providing a first-class service to the Executive Team and Board of Directors. You will work extensively with colleagues across the Trust, as well as interacting with partners at a local and regional level, so excellent interpersonal and communication skills are essential.

Main duties of the job

As a senior member of the Corporate Secretariat, you will provide comprehensive, customer-focused administrative support and an executive-level PA service.

The role requires excellent organisational skills and the ability to work independently, often exercising tact, discretion, initiative, and judgment.

The Executive PAs often act as the first point of contact for the public, stakeholders, and staff, representing the Trust.

The post holder must always project a professional and confident image and demonstrate the Trust values in their behaviour and work.

You will be highly proactive, using your initiative and judgment to manage the executive directors’ diaries and balance urgent and important priorities.

The post holder will be required to provide cover across the Corporate Secretariat to maintain continuity of service.

Working for our organisation

DBTH is one of Yorkshire’s leading acute trusts, serving a population of over 440,000. Our services are based across three main hospital sites and several additional services, employing over 7,000 colleagues.

We have a comprehensive framework of behaviours called the DBTH Way, guiding our daily work. We pride ourselves on our commitment to the values of We Care. We support flexible working arrangements; please discuss with us how we might accommodate your needs.

As an equal opportunities employer, we encourage applicants from all sectors of the community, especially under-represented groups such as those with disabilities, ethnic minorities, and LGBTQ+ communities.

Benefits include:

• Extensive learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement
• Health and wellbeing support
• NHS Car Lease and salary sacrifice schemes
• Discounts on various services and products

Person specification

Knowledge and Experience

• Proactive diary management and workload planning
• Board-level committee administration and minute-taking skills
• Handling sensitive situations confidently
• Drafting complex reports and correspondence
• Developing and monitoring departmental systems
• Improving administrative efficiency
• Monitoring project completion
• Experience within the NHS and understanding regulatory environment
• Database/system development and maintenance
• Data analysis and information management

Qualifications & Training

• Advanced IT skills (Excel, Word, Outlook)
• ECDL (Advanced) or equivalent

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