Executive PA

Hays London Ebury Gate; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A respected not-for-profit organization is seeking an experienced Executive Personal Assistant to support a senior director on a 3-month contract. The role involves extensive diary management, liaising with stakeholders, and administrative support at committee meetings, suited for a highly organized and proactive individual.

Benefits

Flexible working options after initial weeks

Qualifications

• High level experience as an Executive Assistant at Director or C-Suite level.
• Experience working within Higher Education, Government, or Membership organisations preferred.
• Proven ability dealing with senior-level stakeholders.

Responsibilities

• Manage extensive diary and inbox for the director.
• Administer committees and take minutes with quick turnaround.
• Coordinate national and international travel arrangements.

Skills

Diary Management

Inbox Management

Interpersonal Skills

Flexibility

Communication Skills

Job description

Executive Personal Assistant - 3-Month Contract
Location: Central London / Hybrid
Start Date: Immediate
Duration: 3 months
Hourly Rate: £31/hour

We are seeking an experienced Executive Assistant who has supported at a senior level to join a respected not-for-profit organisation. Reporting to an incoming Director, this role suits someone confident, proactive, highly organised, who thrives in a fast-paced environment and is comfortable juggling priorities and dealing with senior-level internal and external stakeholders.

Key Duties

• Extensive Diary and Inbox management
• Being a gatekeeper for the director and triaging their inbox
• Attending and administering a variety of committees, including minute taking at a high level, with a quick turnaround time, collating & preparing papers and packs for the committees.
• Attending and administering the weekly team SLT meeting
• Working alongside the other senior Executive Assistants, booking both national and international travel - including accommodation and flights.
• Responding and liaising on behalf of the director, dealing with senior level internal and externalStakeholders, including managing inbound queries.

What you'll need to succeed

• High level experience working as an Executive Assistant at Director or C-Suite level
• Experience working within Higher Education, Government, Local Authorities, Membership organisations is preferable.
• Extensive Diary and Inbox management.
• Experience of arranging international and national travel.
• Experience in support committee meetings
• Experience and evidence of dealing with senior-level stakeholders, ideally within the public sector or at academic level.
• High level verbal and written English skills
• Strong interpersonal skills as you will be working as part of a large team
• Flexibility and adaptability will be very key in this role, as you will be dealing with a range of personalities and in different environments.

What you'll get in return
Flexible working options could be available after the first couple of weeks.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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Job Overview

ID:

1595910

Date Posted:

Posted 2 days ago

Expiration Date:

04/08/2025

Location:

City Of London

Competitive

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