Executive PA

LAGAN CONSTRUCTION SERVICES LIMITED; Belfast; On-site; GBP 26,000 - 30,000; Part time

Job summary

Lagan Construction Services is seeking an Executive Personal Assistant based in Belfast. This part-time role focuses on providing administrative support to the Chairman, effective communication, and maintaining an organised workflow. Ideal candidates will bring at least two years of PA experience and strong organisational skills. The position offers an attractive salary along with a range of benefits aimed at promoting a balanced work/life experience.

Benefits

Salary Sacrifice Pension scheme

Paid membership fees of a relevant Institution & Professional Body

Life Assurance four times your annual salary

Employee Assistance Program

Health Cash Plan with discounts on Optical, Dental and Health services

Cycle to Work Scheme

Use of a free onsite Gym

Generous Annual Leave allowance

Additional day of leave for volunteering activity

Qualifications

• At least two years experience in a PA or Senior Administrator role.
• Experience in MS Office packages with a high standard of computer literacy.

Responsibilities

• Provide secretarial and administrative support to the Chairman.
• Coordinate meetings and maintain an organised filing system.
• Screen calls and manage correspondence.

Skills

Communication skills

Adaptability

Planning and Organising

Problem analysis

Detail Handling

Tools

MS Office

Job description

2 days ago Be among the first 25 applicants

Lagan Services Ltd (part of the Lagan Specialist Contracting Group) is now recruiting for an ExecutivePersonal Assistant Company: Lagan Services Limited Job Type: Part-time (2 days per week Tuesdays and Thursdays) Location: Belfast Role Overview To provide secretarial and administrative support to the Chairman of Lagan Specialist Contracting Group to allow the effective and efficient operation of the role. What you'll do The following reflects the main tasks associated with your position and are not intended to be exclusive or exhaustive: To carry out general secretarial and administrative support duties for the Chairman including the production of draft correspondence, draft documents, reports and presentations, ensuring that these meet the objectives of the communication. Open and prioritise all non-confidential mail, including e-mails, providing a synopsis of all mail, initiating own correspondence where appropriate, seeking advice as necessary. Ensure that an organised filing system is developed and maintained to allow the control of all documentation. Maintain an up to date diary for the Chairman, including scheduling meetings and collating and distributing working documents as required. This will also include travel arrangements where necessary, ensuring that contacts and working relationships are developed with relevant agents. Coordinate and organise internal and external events Where appropriate to attend meetings to record minutes and if required, to provide refreshments at such meetings. Screening and redirecting, where appropriate, all incoming calls, ensuring that all messages are relayed to the Chairman and appropriate Directors. Assistance in the preparation of presentations and reports. Prepare expenses claims and record all credit card transactions General administration including, document control, photocopying, typing, faxing, and filing. Compliance with Health and Safety Regulations. To undertake any other reasonable duties as required. Key Competencies The candidate should possess the following key competencies: Adaptability maintain effectiveness with change Stress Tolerance perform under pressure or deadlines Communication skills both written and oral. Acceptability personal style is non-abrasive Interpersonal Skills awareness of impact on others Planning and Organising self and others Problem analysis identify problems and gather relevant data to solve these Detail Handling ability to handle and interpret high volume correspondence Work Standards set high goals for self and Directors Initiative ability to influence the situation and be proactive Key Relationships Build an effective working relationship with the Board of Lagan Specialist Contracting Group Maintain effective communications between the management team and the Directors. Communication with external bodies including clients, travel companies etc. Key Challenges Dealing with large volume communications and prioritising this for the Chairman To interpret and reorganise available and relevant information to allow the Chairman, to solve operational problems. Organisation of a busy diary, including ensuring meetings are scheduled, organised, and attendees are informed. Ability to adhere to strict deadlines To build the administration function and propose improvements to effectiveness and efficiency of the role. What you'll bring As a Personal Assistant your main skills and experience will include: Essential: At least two years experience in a PA role / Senior Administrator role Experience of setting up and maintaining manual and computerised files Experience in MS Office packages and a high standard of computer literacy Ability to prioritise tasks Ability to work to deadlines Excellent written and verbal communication skills Confidentiality. Ability to work on own initiative and problem solve. Desirable: Previous experience as PA to a CEO or Chairman Company secretarial experience How well reward you We offer an attractive salary and provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities. The main benefits for this role include; Salary Sacrifice Pension scheme Paid membership fees of a relevant Institution & Professional Body Life Assurance Four times your annual salary Employee Assistance Program 24hr legal and health advice line Health Cash Plan - Excellent discount on Optical, Dental and Health & Wellbeing services Cycle to Work Scheme - Spread the cost and save on bicycles and cycling equipment Use of our free onsite Gym at Head Office in Belfast Free Fitness Classes, Wellbeing Workshops & Group PT Sessions Free parking in our private Car Park Generous Annual Leave allowance, increasing one day each year for your first 5 years Additional day of leave each year to support your choice of volunteering activity Your application At Lagan Specialist Contracting Group, we want everyone to feel welcome. Thats why we want you to know that we'll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support we'll do whatever we can to help. To apply for this post please submit your CV. We wish you every success in your application. LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITES EMPLOYER -We will not discriminate against anyone on the grounds of Sex, Pregnancy or maternity, Gender reassignment, Marital or Civil Partnership status, Religious or other similar philosophical belief, Political Opinion, Racial group, Sexual orientation, Disability or Age.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Retail Office Equipment

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