Executive Officer (HR, Data, Admin and Governance)

Visionedu; London Borough of Hillingdon; On-site; GBP 48,000 - 60,000; Full time

Job summary

A leading educational institution in Hillingdon is seeking an Executive Officer to support HR, data management, and governance. The role involves providing administrative support to the Principal and ensuring compliance with various regulations. Ideal candidates will possess strong interpersonal skills and relevant qualifications, with a commitment to safeguarding children. This full-time position offers a competitive salary and professional development opportunities.

Benefits

Excellent daily rates

Opportunities for networking

Pension contributions

Access to CPD

Dedicated consultant support

Qualifications

• Experience working in education and HR.
• Proficiency in Microsoft Office.
• Understanding of school operations and HR processes.

Responsibilities

• Provide high-level administrative support to Principal and Leadership Team.
• Oversee recruitment, onboarding, and performance management.
• Manage statutory data returns and ensure GDPR compliance.

Skills

Interpersonal Skills

Organisational Skills

Time Management

Education

A-Levels or equivalent

GCSE English and Maths (Grade C or above)

Foundation Level 3 Certificate in People Management Practice

Tools

Microsoft Office

MIS systems (e.g., SIMS, Arbor)

Job description

Executive Officer (HR, Data, Admin and Governance)

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Executive Officer (HR, Data, Admin and Governance)

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Executive Officer (HR, Data. Admin and Governance)

Hillingdon West London

48,,000 per annum

Start: ASAP

We are working with a highly established Specialist provision in Hillingdon which supports children and young people aged 7 to 19 with moderate to severe learning difficulties, including autism and associated complex needs. The school provides a caring, structured, and inclusive environment tailored to meet individual learning, communication, and therapeutic needs. Emphasising holistic development, it offers a broad and balanced curriculum alongside a strong pastoral framework, aiming to empower students to reach their full potential both academically and socially. The dedicated staff work in partnership with families and external professionals to create a nurturing and supportive community focused on each learner’s progress and wellbeing.

The school are seeking a proactive and experienced Executive Officer to provide high-level, confidential administrative and operational support to the Principal and Senior Leadership Team. This pivotal role ensures effective coordination of HR, data management, governance, and general administration to support the smooth running of the school.

Key Responsibilities

Executive & Administrative Support

• Provide confidential secretarial and administrative assistance to the Principal and Senior Leadership Team.
• Act as a liaison between internal and external stakeholders.
• Organise meetings, manage communications, and ensure accurate record-keeping and follow-up.
• Support the administrative functions of the school and the Governing Body.
  
  

Human Resources

• First point of contact for HR matters, advising on employment policies and procedures.
• Oversee recruitment, onboarding, induction, and performance management cycles.
• Maintain HR systems, records, and compliance, including the Single Central Record (SCR).
• Monitor staff attendance, support absence management and formal HR processes.
  
  

Data & Compliance

• Manage statutory data returns and ensure accurate use of the MIS (e.g., SIMS, Arbor).
• Maintain student and staff records, handle CTF transfers, and oversee GDPR compliance.
• Act as the Data Processing Officer.
  
  

Governance Support

• Provide full clerking services to the Governing Body including scheduling, agendas, minutes, and compliance.
• Coordinate Governor training and ensure all governance-related documentation is complete and current.
  
  

General Administration

• Maintain and update school documentation such as handbooks and policies.
• Support admissions, liaise with parents/carers, and oversee the school's communication channels.
• Contribute to strategic planning and the effective daily functioning of administration services.
  
  

Person Specification

Qualifications & Training

• A-Levels or equivalent
• GCSE English and Maths (Grade C or above)
• School administration qualification or equivalent
• Foundation Level 3 Certificate in People Management Practice (or equivalent HR qualification)
• Governance Professional qualification
• Safer Recruitment Training
• Level 4 Diploma for School Business Managers
  
  

Knowledge & Experience

• Experience working in education and HR
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience managing and using MIS systems such as SIMS or Arbor
• Understanding of school operations, HR processes, and governance
  
  

Personal Attributes

• Strong interpersonal and public relations skills
• High level of professionalism, confidentiality, and discretion
• Excellent organisational and time management skills
• Ability to work independently and collaboratively
• Commitment to safeguarding and promoting the welfare of children and young people
  
  

As a Executive Officer part of our team, you will benefit from:

• Excellent daily rates paid using the PAYE system.
• Opportunities to attend social and networking events.
• Pension contributions.
• Access to CPD to support your professional development.
• A dedicated consultant to provide guidance and support.
  
  

About Us

We are a market-leading education supply agency, committed to supporting educators and developing the potential of young people. With offices nationwide, we are the employer of choice for top-quality teaching professionals.

We are proud to promote equality, diversity, and inclusion. Applications are encouraged from all sections of the community, regardless of age, gender, race, religion, disability, or sexual orientation.

How to apply

Apply today via this website, or for more information about this role and other exciting opportunities, call us on .

#smartsupport

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other, Information Technology, and Management

• Industries

  Education Administration Programs

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